November

The following business tasks have been identified for the month of November. Use the checklist below to ensure that the tasks are addressed, if applicable.

Application(s)Task
Payroll❏ Order W-2 and 1099 tax forms, if needed.

❏ Verify access to the Social Security and IRS sites for calendar year-end reporting.
Finance

❏ Complete the Transportation Operations report. (Due December 1st.)

❏ File the Annual Financial Report (audit) with TEA. (Due November 27th.)

• Review the audit draft, and pay attention to the items that impact FIRST rating: unmodified audit opinion, no material weaknesses in internal controls, no instances of noncompliance material to financial statements, and positive net assets on the Statement of Net Assets.
• Ensure that the board will accept the audit prior to TEA's due date.
• Verify if the auditor or LEA will electronically submit the audit to TEA.
• Verify if the auditor will send to MAC if the LEA has outstanding bonds. Verify if any other entities should receive a copy of the audit (grant agencies, etc.).
• Publish the audit Statement of Revenues, Expenditures, and Changes in Fund Balances in the local newspaper.
• Post audit opening balances, if needed. Review the opening balances and correct them as needed.

PEIMS Business Reminders:

❏ Continue reviewing Business elements for the Fall PEIMS Submission.

❏ The Fall PEIMS snapshot date is the last Friday in October.

❏ Coordinate the timing of the PEIMS fall submission with the PEIMS Coordinator and student campus PEIMS staff.