Business

User Tools

Site Tools

Trace: • Credit Card Codes • Extract Reports - HRS4400 • Summer School Contracts • REQ2400 - Purchase Order Items Received Report • Merge Asset Management Text File - BAM7700
academy:calendar:monthlyactivities

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision		Previous revision
academy:calendar:monthlyactivities [2019/05/02 18:34] – emorenoacademy:calendar:monthlyactivities [2025/06/02 16:34] (current) – emoreno
Line 27: Line 27:
  
 <WRAP box> <WRAP box>
-In addition to the tasks identified on the individual month tabs and the quarterly tab, the following recurring tasks were identified as items to be addressed on a monthly basis; if applicable, throughout the fiscal/school year. +In addition to the tasks listed on the individual month tabs and the quarterly tab, the following recurring tasks should be addressed monthly, if applicable, throughout the fiscal or school year.
 </WRAP> </WRAP>
  
  
-VCV [[academy:business_overview_guide_bankreconciliation|Bank Reconciliation]]+VCV [[academy:business_bankreconciliation_setupandrunbankrecon|Bank Reconciliation]] 
 +\\   
 +VCV [[academy:business_payroll_personnel_newemployeesetup|New Employee Setup]]  
 +\\   
 +VCV [[academy:business_payroll_trsreportingprocess|TRS Processing]] 
 +\\  
 +VCV [[academy:business_payroll_processpayroll|Process Payroll]] 
 +\\   
 +VCV [[academy:business_payroll_payrollliabilitywiretransfers|Payroll Liability Wire Transfer Transactions]] 
 +\\   
 +VCV [[academy:business_purchasing_purchasingrequisitionprocess|Requisition Process]]   
 +\\ 
 +VCV [[general:checklists:endofmonthclosingchecklist|End-of-Month Closing Checklist]]
 \\  \\ \\  \\
-VCV [[academy:business:overview_guide:newemployeesetupprocess|Human Resources - New Employee Setup]]  
-\\  \\ 
-VCV [[academy:business:overview_guide:humanresources:trsprocessing|Human Resources - TRS Processing]] 
-\\  \\ 
-VCV [[humanresources:checklists:runpayrollguide|Run Payroll]] 
-\\  \\ 
-VCV [[academy:business_overview_guide_payroll_liability_wire_transfers|Payroll Liability Wire Transfer Transactions]] 
-\\  \\ 
-VCV [[academy:business:overview_guide:purchasing_requisition_process|Purchasing - Requisition Process]]  
-\\  \\ 
-VCV New Hire Reporting – Run HRS1550. 
-\\  \\ 
-VCV Verify all cash receipts are entered for the month. 
-  * Pull TEA payment report and post receipts dated during the current month. 
-  * Verify that NSLP breakfast and lunch funds were received (districts only have 60 days to claim after months ends or will lose that months child nutrition program reimbursement). 
-VCV Verify all check payments are entered. 
-  * Obtain w-9 forms for any new vendors for 1099 reporting. 
  
-VCV Verify all transfers are recorded. +^Application(s)^Task^ 
-\\  \\ +^Bank Reconciliation|{{page>general:yagjulystart:monthlybankrecon}}| 
-VCV Verify all payroll transactions are recorded or interfaced. +^Finance|{{page>general:yaag:monthlyfinance}}| 
-  * Regular payroll(s) is/are processed and interfaced. +^Payroll & Personnel|{{page>general:yaag:monthlyhr}}| 
-  * Supplemental payroll(s) is/are processed and interfaced. + 
-  * Payroll transfer has been posted automatically by system or posted manually. +
-  * Payroll deductions checks have been processed and/or posted. +
-  * TRS and IRS wires have been submitted (must be done immediately after payroll) and recorded. +
-  * TRS reports have been filed and status is complete. +
-  * TRS On-Behalf calculations have been recorded for the month. +
-  * Other payroll related items such as recognizing rent income, have been posted. +
-  * Verify all new hire reporting is completed.+
  
-VCV Record interest earned on bank accounts and investments. 
-\\  \\ 
-VCV Record commodities received. 
-\\  \\ 
-VCV Reconcile bank statements to general ledger cash balances. 
-  * Be certain IRS and TRS withdrawals show on the monthly bank statement; if not, investigate if a payment was overlooked. 
-  * Investigate any prior month deposits in transit that do not clear. 
-  * Review outstanding checks for any items that are old or seem unreasonable. 
  
-VCV Reconcile investment account statements to general ledger account balances. 
-  * Prepare monthly/quarterly investment report for board (required by statute). 
  
-VCV Check on outstanding checks to determine whether action needs to be taken. 
-\\  \\  
-VCV Reconcile Due To and Due From accounts (126X/217X). 
-\\  \\   
-VCV Reconcile specific General Ledger accounts such as “receivables” (12XX). 
-\\  \\ 
-VCV Reconcile accrued payroll in HR to 216X (accrued wages) and 22XX (accrued benefits). 
-\\  \\ 
-VCV Review general ledger accounts for any expenditures with: 00 for function; 000 for organization; or 00 for program intent code. 
-\\  \\ 
-VCV Review and validate balances remaining in payroll clearing fund (163). 
-\\  \\ 
-VCV Report federal and state grant expenditures to district to file for reimbursement. 
-\\  \\   
-VCV Review board reports (no detail) for percent expended compared to % expected for this month of the year; if any vary more than 5% above or below, review detail line item budgets to determine cause and whether an item has been coded incorrectly. 
-  * Prepare budget amendments as needed. 
  
-VCV Keep superintendent and Board informed of finance issues. 
-\\  \\  
-VCV Send staff salary data to district to report through FSP system. 
-\\  \\  
-VCV Check Foundation and Available Payment information – posted on TEA. 
-\\  \\ 
-VCV Verify time and effort and make any necessary payroll adjustments for staff required to track time and effort monthly. 
  
academy/calendar/monthlyactivities.1556822054.txt.gz · Last modified: 2019/05/02 13:34 (external edit)

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.