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academy:fallpeimsbusiness
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ASCENDER - Key Business Fields for Fall PEIMS
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This document outlines key Business data that is submitted during the Fall PEIMS Submission. As the year progresses, this information may be updated to include additional fields of data. This document refers to data in the TSDS Web-Enabled Data Standards (TWEDS) on TEA’s website (https://www.texasstudentdatasystem.org/tsds/teds/tweds-upgrade).
This document assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the ASCENDER Business Overview guide.
Education Organization Domain
First Level Submission
The Education Organization domain provides information about any public, charter, education service center, organization or agency.
Information from AskTED is imported into the Operational Data Store (ODS). As you send data, TEA matches the School ID (county district number) to existing district and campus information to ensure that the reported data is credited to the correct Local Education Agency (LEA).
❏ EducationServiceCenter Entity
| Descriptor | Descriptor Table | Populated From | Example(s) |
|---|---|---|---|
| Education Organization Category | C331 | 01=ESC; 02=LEA | |
| NameOfInstitution (E3037) | N/A | Populated from AskTED | |
| EducationServiceCenterId (E1091) | N/A – Region the ESC or LEA resides in | Populated from AskTED |
❏ LocalEducationAgency Entity
| Descriptor | Descriptor Table | Populated From | Example(s) |
|---|---|---|---|
| Education Organization Category | C331 | 01=ESC; 02=LEA | |
| NameOfInstitution (E3037) | N/A | Populated from AskTED | |
| LocalEducationAgencyId (E0212) | LEA's County-district number (CCCDDD) | ||
| LocalEducationAgencyCategory (E3036) | C337 | Populated from AskTED |
❏ School Entity
Campus Enrollment Type Set
| Descriptor | Descriptor Table | Populated From | Example(s) |
|---|---|---|---|
| CampusEnrollmentType (E1641) | C219 | 02=transfers accepted | |
| BeginDate (E3010) | N/A – YYYYMMDD = first day of employment | First instructional day for campus | |
| EndDate (E3020) | N/A – YYYYMMDD = day after last day of employment | Last instructional day for campus + 1 |
NSLP Type Set – Completed by PEIMS Coordinator
❏ SSAOrgAssociationExt Entity - Report of LEA's membership in any Shared Service Arrangements (SSAs)
| Descriptor | Descriptor Table | Populated From | Example(s) |
|---|---|---|---|
| SSAType (E0776) | C049 | 02=Bilingual/English as a Second Language | |
| FiscalAgentDistrictId (E0777) | N/A – County-district number (CCCDDD) = Fiscal Agent’s county-district number | 123456 = ESC XX |
For more information about what qualifies as an SSA and other useful tips, reference the current year TWEDS > Data Components > Domain > Education Organization > SSAOrgAssociationExt (under Entities).
Additional Information
- Most data comes from AskTED or will be completed by the PEIMS Coordinator.
- The Ed-Org Domain should be reported before anything else to ensure all other data is tied to it correctly.
- TEA will pre-populate the Individual Operational Data Store (IODS) with the following administrative campuses:
- 699
- 701-703
- 720
- 750-751
- 998-999
- LEAs should only report instructional campuses. ESCs will not report a campus at all.
- The Fall PEIMS submission includes information about your LEA's SSA memberships and who serves as the fiscal agent. Fiscal Agents will report data about what was spent on each member district’s behalf in the Mid-Year submission. Specific guidance is provided in the FAR module of the Financial Accountability System Resource Guide (FASRG) on TEA’s website.
- The SSA data is used by TEA to match SSA participants and fiscal agents for financial reporting purposes. This data figures into the maintenance of effort (MOE) for special education spending thresholds for state and federal allotments. TEA also uses the SSA information reported through this entity to check for consistent SSA financial reporting between Fiscal Agents and Member Districts.
- Other fields of data are included in this Domain, but PEIMS Coordinators will complete that data. PEIMS Coordinators may complete much of what is defined here as well, but we included it for reference. Work with your PEIMS coordinator to ensure proper distribution of tasks for reporting to be successful.
academy/fallpeimsbusiness.1725899394.txt.gz · Last modified: 2024/09/09 16:29 by emoreno