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Trace: • ASCENDER - Position Management: Perform Non-Comp Funding Changes • Requested - BUD6600 • Enter Records in Asset Management
academy:pmis_noncompfundingchanges

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academy:pmis_noncompfundingchanges [2020/06/19 22:26] – external edit 127.0.0.1academy:pmis_noncompfundingchanges [2022/06/29 15:58] (current) – emoreno
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-======PMIS - Perform Non-Comp Funding Changes======+======ASCENDER - Position Management: Perform Non-Comp Funding Changes======
  
-<WRAP box #no-print>{{:images:printer2.jpg|printer icon}}[[academy:pmis_noncompfundingchanges?do=export_pdf&toclevels=2-3&book_title=PMIS - Perform Non-Comp Funding Changes|Click here to generate a PDF of this guide]].+<WRAP box #no-print>{{:images:printer2.jpg|printer icon}}[[academy:pmis_noncompfundingchanges?do=export_pdf&toclevels=2-3&book_title=Perform Non-Comp Funding Changes|Click here to generate a PDF of this guide]].
 </WRAP> </WRAP>
  
  
-<WRAP Round Intro>This guide provides users the necessary steps to process non-comp funding changes if an employee is not being correctly paid or if a particular grant ends. Non-Comp Funding Changes are used to change the account codes designated to an employee without changing the position and compensation amounts.  When a non-compensation funding change transaction is approved, the previous account codes are removed from the job code and the new account codes are inserted.+<WRAP Round Intro>The purpose of this document is to guide you through the necessary steps to process non-comp funding changes if an employee is not being correctly paid or if a particular grant ends. Non-Comp Funding Changes are used to change the account codes designated to an employee without changing the position and compensation amounts.  When a non-compensation funding change transaction is approved, the previous account codes are removed from the job code and the new account codes are inserted.
  
-**Note**: Changes made on this page do not change the amounts that were previously posted to the original distribution code. A Special Adjustment is necessary to move the amounts. The purpose of this page is to simultaneously update the distribution code on the employee distribution and position distribution pages in the current year PMIS.+**Note**: Changes made on this page do not change the amounts that were previously posted to the original distribution code. A Special Adjustment is necessary to move the amounts. The purpose of this page is to simultaneously update the distribution code on the employee distribution and position distribution pages in the current year Position Management.
  
-This guide assumes you are familiar with the basic features of the TxEIS Business system and have reviewed the [[https://tcc-help.net/txeis/business/doku.php/business_overview_guide|TxEIS Business Overview guide]].+This document assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the [[academy:business_overview_guide|ASCENDER Business Overview guide]].
 </WRAP> </WRAP>
  
 <div #message></div> <div #message></div>
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 +{{page>general:image_example_message}}
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 +----
  
 ===== Perform a Non-Comp Funding Change ===== ===== Perform a Non-Comp Funding Change =====
  
-[[humanresources:maintenance:pmischangeinposition:noncompfundingchanges|Human Resources > Maintenance > PMIS Change in Position > Non-Comp Funding Changes]]+[[positionmanagement:maintenance:pmischangeinposition:noncompfundingchanges|Position Management > Maintenance > PMIS Change in Position > Non-Comp Funding Changes]]
  
 Complete the following fields: Complete the following fields:
  
 ^Pay Frequency|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a pay frequency.| ^Pay Frequency|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a pay frequency.|
-^Employee|As you type the data, a drop-down list of corresponding data is displayed. Select the desired employee and click **Retrieve**. Or, click {{:images:blue_small_picklist.jpg|}} to perform a search in the Employees directory.\\  \\  Type the desired data in the search fields.\\  \\  Click **Search**. A list of data that matches the search criteria is displayed.\\  \\  Select an employee name from the list. Otherwise, click **Cancel**.|+^Employee|As you type the data, a drop-down list of corresponding data is displayed. Select an employee and click **Retrieve**. Or, click {{:images:blue_small_picklist.jpg|}} to perform a search in the Employees directory.\\  \\  Type data in one or more of the search fields.\\  \\  Click **Search**. A list of data that matches the search criteria is displayed.\\  \\  Select an employee name from the list. Otherwise, click **Cancel**.|
 ^Effective Dt|Type the effective date for the distribution changes in the MMDDYYYY format.| ^Effective Dt|Type the effective date for the distribution changes in the MMDDYYYY format.|
-^Action Reason|Select an action reason. The action reasons are maintained on the [[https://tcc-help.net/txeis/districtadmin/doku.php/tables/pmis/actionreason|District Administration > Tables > PMIS > Action Reason]] page.|+^Action Reason|Select an action reason. The action reasons are maintained on the [[https://help.ascendertx.com/districtadmin/doku.php/tables/pmis/actionreason|District Administration > Tables > PMIS > Action Reason]] page.|
  
-VCV Click **Notes** to enter any specific details about the changes. The notes are displayed on the [[humanresources:maintenance:approveciptransaction|Human Resources > Maintenance > Approve CIP Transaction]] page under **CIP Notes**.+VCV Click **Notes** to enter any specific details about the changes. The notes are displayed on the [[payroll:maintenance:approveciptransaction|Payroll > Maintenance > Approve CIP Transaction]] page under **CIP Notes**.
  
 VCV Click **Retrieve**.  VCV Click **Retrieve**. 
  
-{{:academy:noncomp_funding_retreive_record.jpg|Non Comp Funding Changes Tab}} 
  
-In this example, the account code changes from function 11 to function 12, and the program intent code changes from 23 to 99.  The effective date of August 13, 2018 indicates that this change is retroactive to the first of the year. Again, please note that a special adjustment is necessary to move the money that was already expensed. 
  
-{{:academy:noncomp_funding_distribution_information.jpg|Distributions Section}}+In this example, the account code changes from function 11 to function 12, and the program intent code changes from 23 to 99.  The effective date of August 11, 2021 indicates that this change is retroactive to the first of the year. Again, please note that a special adjustment is necessary to move the money that was already expensed. 
 + 
 + 
 +{{:general:pmis_noncompfundingchanges.jpg|Non Comp Funding Changes}} 
  
 VCV Type the new account code over the existing account code to complete the fields with the new account code. If necessary, add an account code at this time.  If additional account codes are added, modify the **Percent**. VCV Type the new account code over the existing account code to complete the fields with the new account code. If necessary, add an account code at this time.  If additional account codes are added, modify the **Percent**.
 +
 +{{:general:pmis_noncompfundingchangesb.jpg|Non Comp Funding Changes After Changing Account Code}}
  
 VCV Click **Next**.  The Current Supplements page is displayed with a list of the employee's current supplements. If necessary, can make changes at this time.   VCV Click **Next**.  The Current Supplements page is displayed with a list of the employee's current supplements. If necessary, can make changes at this time.  
  
-{{:academy:noncomp_funding_current_supplements.jpg|Non Comp Funding Changes With Current Supplements Tab}} 
    
 VCV Click **Execute**. A report is displayed with the proposed changes.   VCV Click **Execute**. A report is displayed with the proposed changes.  
  
-{{:academy:cic_funding_change_report.jpg|Non Compensation Funding Change Report}} 
  
 VCV Review the report for accuracy and click **Process**. A message is displayed indicating that the change in position was successfully processed. VCV Review the report for accuracy and click **Process**. A message is displayed indicating that the change in position was successfully processed.
  
-After the Change In Position – Non-Compensation Funding Change Report is processed, the information is displayed on the [[humanresources:maintenance:approveciptransaction +After the Change In Position – Non-Compensation Funding Change Report is processed, the information is displayed on the [[payroll:maintenance:approveciptransaction 
-|Human Resources > Maintenance > Approve CIP Transaction]] page, which is the final step before the employee record is updated on the Human Resources > Maintenance > Staff Job/Pay Data page.+|Payroll > Maintenance > Approve CIP Transaction]] page, which is the final step before the employee record is updated on the **Payroll > Maintenance > Staff Job/Pay Data** page.
  
  
-{{:academy:noncomp_funding_approve_cip_transaction.jpg|Approve CIP Transaction Page}} 
  
 If the LEA has a personnel and payroll department, it is possible that the personnel department submitted the information on the Change in Position - Non-Comp Funding tab. This step allows the payroll department to review the corrected distribution information and perform one of the following actions:   If the LEA has a personnel and payroll department, it is possible that the personnel department submitted the information on the Change in Position - Non-Comp Funding tab. This step allows the payroll department to review the corrected distribution information and perform one of the following actions:  
  
   * **Mark Reviewed** - If the payroll department needs additional time to review the information before approving it, enter a date in the **Date Reviewed** field and click **Mark Reviewed**.  This informs the personnel department that the payroll department is still reviewing the information.   * **Mark Reviewed** - If the payroll department needs additional time to review the information before approving it, enter a date in the **Date Reviewed** field and click **Mark Reviewed**.  This informs the personnel department that the payroll department is still reviewing the information.
-  * **Approve** - If you click **Approve**, the Staff Job/Pay Data > Distribution fields and the position distribution in the current year PMIS are updated. A message indicating that the transaction was approved is displayed.  +  * **Approve** - If you click **Approve**, the Payroll > Maintenance > Staff Job/Pay Data > Distribution fields are updated. A message indicating that the transaction was approved is displayed.  
-  * **Reject** - If the information is incorrect, click **Reject**.  You are prompted to enter the rejection date and reason. Once an item is rejected, it must be reviewed on the Human Resources > Maintenance > PMIS Payroll Rejections page. If you need to reverse and remove it from a pending status, click **Rollback**. All changes from the initial Change in Position request are reversed.   +  * **Reject** - If the information is incorrect, click **Reject**.  You are prompted to enter the rejection date and reason. Once an item is rejected, it must be reviewed on the Position Management > Maintenance > PMIS Payroll Rejections page. If you need to reverse and remove it from a pending status, click **Rollback**. All changes from the initial Change in Position request are reversed.   
academy/pmis_noncompfundingchanges.1592605564.txt.gz · Last modified: 2020/06/19 17:26 (external edit)

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