Sidebar
assetmanagement:maintenance:inventorycheckincheckout
This is an old revision of the document!
Inventory Check In/Check Out - BAM3100
Asset Management > Maintenance > Inventory Check In/Check Out
This page is used to track inventory and capital assets that can be checked out by district personnel or students. You can have multiple entries for an item depending upon the number of units in the inventory record. The total number of items checked out cannot exceed the number of units in the inventory record. If multiple units of the same item are being checked out to different personnel (resulting in needing multiple checkout records), each checkout record must have a different checkout time. An item is considered checked out until the return date is no longer blank. If an item has an open checkout record, the person's name is displayed.
Modify a record:
| Retrieve an existing item. | Search for a record. |
|---|
Click +Add to add an inventory item.
| Field | Description |
|---|---|
| Date Check Out |
Type the date the item was checked out in the MMDDYYYY format. The field is required. By default, the field is populated with the current system date, but the date can be changed. Note: If you type an invalid check out date and click Save, the field is populated with 00-00-0000 and an error message is displayed. |
| Time Check Out |
Type the time in the format hh:mmA or hh:mmP (e.g., 09:05A). The field is required. By default, the field is populated with the current system time, but the time can be changed. When manually typing the time, you must type the colon and a capital A or capital P. |
6. In the Date Anticipate Rtn field, type the date the item should be returned in the MMDDYYYY format.
7. In the Date Return field, type the actual date the items are returned. If blank, the system assumes items are still checked out.
8. In the Nbr Check Out field, type the quantity of items checked out to this individual.
9. In the Organization field, type a specific group title or affiliation to whom the items were checked out.
10. In the Division field, type a specific group title or affiliation to whom the items were checked out.
11. In the Person field, type the name of the person who has custody of the items. The field can be a maximum of 30 characters.
12. In the Phone Nbr field, type the three-digit area code and the seven-digit phone number of the individual who signed out the items.
13. In the Comments field, type any comments or other information that pertains to this record. The field can be a maximum of 30 characters.
14. Click Refresh Total to update the Total Units Checked Out field.
Click Save.
**NOTE:
Other functions and features:
assetmanagement/maintenance/inventorycheckincheckout.1494269896.txt.gz · Last modified: 2017/05/08 13:58 (external edit)