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budget:utilities:movebudgettofinance

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budget:utilities:movebudgettofinance [2017/05/10 16:12] – emorenobudget:utilities:movebudgettofinance [2022/01/25 20:33] (current) – emoreno
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 ====Move budget data:==== ====Move budget data:====
  
-Select one of the following **Update Amount Options**: +VCV  Under **Update Amount Options**, select one of the following: 
  
 ^Full Amount|Select if you are moving your budget to Finance for the first time. If **Capture Original Budget Flag** is selected on the Tables > District Budget Options page, Finance is populated with the original budget. The estimated revenues, appropriations, and if necessary, a 3XXX balancing account are updated/created each time this option is performed. If an account has an existing balance in Finance, the Budget amount is added to the existing balance (e.g., an existing account has a $1000.00 balance, and the Budget amount is $1500.00; the Budget amount is added to the balance to equal $2500.00).|  ^Full Amount|Select if you are moving your budget to Finance for the first time. If **Capture Original Budget Flag** is selected on the Tables > District Budget Options page, Finance is populated with the original budget. The estimated revenues, appropriations, and if necessary, a 3XXX balancing account are updated/created each time this option is performed. If an account has an existing balance in Finance, the Budget amount is added to the existing balance (e.g., an existing account has a $1000.00 balance, and the Budget amount is $1500.00; the Budget amount is added to the balance to equal $2500.00).| 
-^Difference|Select if an account has an existing balance in Finance, the difference between the Budget amount and the existing balance is added to the account (e.g., an existing account has a $1000.00 balance, and the Budget account is $1500.00; only $500.00 is added to make it $1500.00, or if Finance has $1500.00 and Budget has $500.00, $500.00 is subtracted to make it $1000.00). If **Capture Original Budget Flag** is selected on the Tables > District Budget Options page, Finance is populated with the original budget. The Estimated Revenues, Appropriations, and if necessary, a 3XXX balancing account is updated/created each time this option is performed.| +^Difference|{{page>general:movebudgettofinance:difference}}| 
-^Original Budget Only|Select to allow to capture the original budget. No other columns in the Finance general ledger are updated, and no transactions are inserted. If the account does not exist in the general ledger, it is created. When this option is used, **Capture Original Budget Flag** on the Tables > District Budget Options page is ignored. If an account has an existing original budget amount in Finance, the Budget amount is added to the existing original budget amount (e.g., an existing account has a $1000.00 balance, and the Budget amount is $1500.00; the Budget amount is added to the original budget amount to make it $2500.00).|+^Original Budget Only|{{page>general:movebudgettofinance:originalbudgetonly}}|
  
 <WRAP box>**NOTE**: A warning message is displayed with a preview of the accounts, and informing you that account codes with balances exist in Finance.</WRAP>  <WRAP box>**NOTE**: A warning message is displayed with a preview of the accounts, and informing you that account codes with balances exist in Finance.</WRAP> 
  
-Select one of the following **Copy Account Options**: +VCV Under **Copy Account Options**, select one of the following:  
 ^Copy zero balance accounts|Select to move all accounts in Budget to Finance including those with zero amounts.| ^Copy zero balance accounts|Select to move all accounts in Budget to Finance including those with zero amounts.|
 ^Copy Account Code Tables|{{page>general:copyaccountcodetables}}| ^Copy Account Code Tables|{{page>general:copyaccountcodetables}}|
  
-Select one of the following **Accounting Period** options: +VCV Under **Accounting Period**, select one of the following  options:  
 ^Current|Select to post the general ledger to the current accounting period. Selected by default.|  ^Current|Select to post the general ledger to the current accounting period. Selected by default.| 
 ^Next|Select to post the general ledger to the next accounting period.|  ^Next|Select to post the general ledger to the next accounting period.| 
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 ^Transaction Date|Set to the system date by default, but can be changed. Type a date in the MM-DD-YYYY format. This field is required.| ^Transaction Date|Set to the system date by default, but can be changed. Type a date in the MM-DD-YYYY format. This field is required.|
  
-All available funds/years and descriptions are displayed on the left side of the page. Select the current fund/year tables to be moved to the right side of the page for next year tables using the following buttons:+VCV All available funds/years and descriptions are displayed on the left side of the page. Select the current fund/year tables to be moved to the right side of the page for next year tables using the following buttons: 
 {{page>general:fourarrowbuttons}} {{page>general:fourarrowbuttons}}
  
-^Execute|Click to move the budget funds to the Finance general ledger.++|{{page>general:budgetprocessutility}}++|+VCV Click **Execute** to move the budget funds to the Finance general ledger.
  
-++++Review the error report, if available.| {{page>general:budgetmovebudgettofinanceerrorreport&inline}} ++++  /*Inline folded include*/+{{page>general:budgetprocessutility}} 
 + 
 +++++Review the error report, if available.| {{page>general:budgetmovebudgettofinanceerrorreport&inline}} ++++  
  
  
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   * A general journal is produced if any accounts are updated for Finance. The journal voucher number and the transaction date are displayed in the report header.   * A general journal is produced if any accounts are updated for Finance. The journal voucher number and the transaction date are displayed in the report header.
  
-^Process|Click to post the selected accounts to the Finance general ledger. Either the estimated revenues, appropriations, or balance columns are updated based on the account class and the accounting period. If **Capture Original Budget Flag** is selected on the Budget Options page, then the Budget amount is also saved as the **Original Budget Amount** column in the general ledger. A message is displayed indicating that the Move Budget to Finance process completed successfully. Click **OK**.| +VCV Click **Process** to post the selected accounts to the Finance general ledger. Either the estimated revenues, appropriations, or balance columns are updated based on the account class and the accounting period. If **Capture Original Budget Flag** is selected on the Budget Options page, then the Budget amount is also saved as the **Original Budget Amount** column in the general ledger. 
-^Cancel|Click to return to the Move Budget to Finance page without moving the accounts.|+ 
 +<div indent> A message is displayed indicating that the Move Budget to Finance process completed successfully. Click **OK**. 
 +</div>
  
 +VCV Click **Cancel** to return to the Move Budget to Finance page without moving the accounts.
  
 +{{indexmenu_n>50}}
  
  
  
  
budget/utilities/movebudgettofinance.1494432770.txt.gz · Last modified: 2017/05/10 11:12 (external edit)

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