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finance:maintenance:creditcard:postingpa

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finance:maintenance:creditcard:postingpa [2018/07/24 18:19] – external edit 127.0.0.1finance:maintenance:creditcard:postingpa [2022/08/02 16:06] (current) – emoreno
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-====Retrieve a PA:====+====Retrieve a purchase authorization:====
  
-^Retrieve an existing purchase authorization.|++Search for a purchase authorization.|{{page>general:select_purchase_authorization}}++|+^Retrieve an existing PA.|{{page>general:select_purchase_authorization}}|
  
  
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 ^View Account Detail|Selected by default. Clear the field to hide the summary section (i.e., bottom grid).| ^View Account Detail|Selected by default. Clear the field to hide the summary section (i.e., bottom grid).|
  
-Under **Credit Card Transactions**, select an existing PA. The transaction details are displayed for the PA in the top grid and the transaction summary for the PA in the bottom grid.+VCV Under **Credit Card Transactions**, select an existing PA. The transaction details are displayed for the PA in the top grid and the transaction summary for the PA in the bottom grid.
  
-Click **Add** to add a PA. +VCV Click **Add** to add a PA. 
  
 {{page>general:add_pa}} {{page>general:add_pa}}
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 ^Proc|Selected if the PA has not been paid (a check has been issued) and the transaction has been through end-of-month processing. The field is not selected if the PA is unprocessed.| ^Proc|Selected if the PA has not been paid (a check has been issued) and the transaction has been through end-of-month processing. The field is not selected if the PA is unprocessed.|
 ^Acct Per|The accounting period for the transaction is displayed. The field is display only.| ^Acct Per|The accounting period for the transaction is displayed. The field is display only.|
-^Account Code|Type the 20-digit account code for the transaction. As you type the data, a drop-down list of corresponding data is displayed. Select the desired account code. The field is display only for saved transactions. Only active account codes to which the user has access on the Maintenance > User Profiles > Accounts tab in District Administration are displayed in the drop-down list. The account code must exist in the chart of accounts.|+^Account Code|Type the 20-digit account code for the transaction. As you type the data, a drop-down list of corresponding data is displayed. Select an account code. The field is display only for saved transactions. Only active account codes to which the user has access on the Maintenance > User Profiles > Accounts tab in District Administration are displayed in the drop-down list. The account code must exist in the chart of accounts.|
 ^Type|{{page>general:posting_pa_type}}| ^Type|{{page>general:posting_pa_type}}|
-^Credit Card Code|Type the credit card code to be used for the transaction. As you type the data, a drop-down list of corresponding data is displayed. Or, press the SPACEBAR to view a list of available credit card codes. Select the desired credit card code. The field is display only for saved transactions. Only active credit card codes are displayed in the drop-down list. The selected credit card code automatically populates the **Contra Account Code** field with the corresponding liability account code from the credit card code table.|+^Credit Card Code|Type the credit card code to be used for the transaction. As you type the data, a drop-down list of corresponding data is displayed. Or, press the SPACEBAR to view a list of available credit card codes. Select a credit card code. The field is display only for saved transactions. Only active credit card codes are displayed in the drop-down list. The selected credit card code automatically populates the **Contra Account Code** field with the corresponding liability account code from the credit card code table.|
 ^Reason|Type a user-defined reason for the transaction. The field can be a maximum of 30 characters.| ^Reason|Type a user-defined reason for the transaction. The field can be a maximum of 30 characters.|
 ^Net Expend Amt|{{page>general:posting_pa_netexpend}}| ^Net Expend Amt|{{page>general:posting_pa_netexpend}}|
 ^Invoice Date|Type the date of the invoice being paid by the transaction in the MM-DD-YYYY format. Or, select the date from the calendar. The field is automatically populated with the current system date.| ^Invoice Date|Type the date of the invoice being paid by the transaction in the MM-DD-YYYY format. Or, select the date from the calendar. The field is automatically populated with the current system date.|
 ^Invoice Nbr|Type the invoice number being paid by the transaction. The system verifies that the vendor and invoice number combination does not exist in the current or previous file ID. If the system finds the invoice number in a previous file ID, a warning message is displayed to continue using that invoice number or to enter a new number. The field can be a maximum of 15 characters.| ^Invoice Nbr|Type the invoice number being paid by the transaction. The system verifies that the vendor and invoice number combination does not exist in the current or previous file ID. If the system finds the invoice number in a previous file ID, a warning message is displayed to continue using that invoice number or to enter a new number. The field can be a maximum of 15 characters.|
-^Contra Account Code|The corresponding the liability account code from the credit card code table is displayed. The field is automatically populated based on the selection in the **Credit Card Code** field. The field is display only.|+^Contra Account Code|The corresponding liability account code from the credit card code table is displayed. The field is automatically populated based on the selection in the **Credit Card Code** field. The field is display only.|
 ^Credit Memo Nbr|{{page>general:posting_pa_credit_memo}}| ^Credit Memo Nbr|{{page>general:posting_pa_credit_memo}}|
 ^Trans Date|{{page>general:trans_date_pa}}| ^Trans Date|{{page>general:trans_date_pa}}|
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 ^Net Expend Amt|A running total of all detail transactions for each account code is displayed.|  ^Net Expend Amt|A running total of all detail transactions for each account code is displayed.| 
  
-Click {{:images:mag_edit.gif|Spyglass Icon}} to view additional information for the transaction in the bottom grid.+VCV Click {{:images:mag_edit.png?16|Spyglass Icon}} to view additional information for the transaction in the bottom grid.
  
-Click **Refresh Summary** to recalculate the summary totals if you added or made changes to the data under Credit Card Transactions.+VCV Click **Refresh Summary** to recalculate the summary totals if you added or made changes to the data under Credit Card Transactions.
  
  
-Click **Save**.+VCV Click **Save**.
  
  
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 Only transactions that have not been previously reversed or reconciled can be reversed. Only transactions that have not been previously reversed or reconciled can be reversed.
  
-In the detail section, click **Reverse** for a specific transaction. Or, click **Reverse** at the top of the page to reverse all existing transactions for the retrieved PA.+VCV In the detail section, click **Reverse** for a specific transaction. Or, click **Reverse** at the top of the page to reverse all existing transactions for the retrieved PA.
  
 {{page>general:posting_pa_detail}} {{page>general:posting_pa_detail}}
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 In the summary section, the negative amount from the detail section is added to the **Balance Amt** field and resets the **Net Expend Amt** field to zero upon clicking **Save**. In the summary section, the negative amount from the detail section is added to the **Balance Amt** field and resets the **Net Expend Amt** field to zero upon clicking **Save**.
  
-Click **Save**.+VCV Click **Save**.
  
  
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-^+Add|++Add a row.|{{page>general:warehouse_plus_add}}++| +^+Add|{{page>general:warehouse_plus_add}}| 
-^Retrieve|++Retrieve data.|{{page>general:retrieve}}++| +^Retrieve|{{page>general:retrieve}}| 
-^Delete|++Delete the PA.|{{page>general:purchasing_delete_pa}}++| +^Delete|{{page>general:purchasing_delete_pa}}| 
-^{{:images:trash_delete.gif?15|Trashcan Icon}}|++Delete a row.|{{page>general:deletearow}}++|+^{{:images:trash_delete.gif|Trashcan Icon}}|{{page>general:deletearow}}|
  
  
  
finance/maintenance/creditcard/postingpa.1532456387.txt.gz · Last modified: 2018/07/24 13:19 (external edit)

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