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Trace: • Locations - FIN2855 • Approved- BUD3000 • Reconciliation - FIN3610 • Vendor Payment Inquiry - FIN5100 • Posting - Purchase Authorization - FIN3610
finance:maintenance:creditcard:postingpo

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finance:maintenance:creditcard:postingpo [2018/07/24 18:19] – external edit 127.0.0.1finance:maintenance:creditcard:postingpo [2022/08/02 16:07] (current) – emoreno
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 <WRAP round intro>This tab is used to create credit card transactions for an existing purchase order. When creating a credit card transaction for a purchase order, the general ledger’s expenditure, 4310 reserves for encumbrance, and the contra accounts are automatically updated. Also, the outstanding purchase order and vendor files are updated. <WRAP round intro>This tab is used to create credit card transactions for an existing purchase order. When creating a credit card transaction for a purchase order, the general ledger’s expenditure, 4310 reserves for encumbrance, and the contra accounts are automatically updated. Also, the outstanding purchase order and vendor files are updated.
  
-If the local education agency (LEA) has selected Create Receiving Payables on the Options > Purchasing Options Purchasing Options tab in District Administration, when items are received in the Purchasing system, they automatically create a payable here. The Requisition Status field displays the current status of the purchase order. If using Receiving in Purchasing, the Received Date field displays the date the items were received. Both of these fields are display only and cannot be modified by the user.+If **Create Receiving Payables** is selected on the District Administration > Options > Purchasing/Warehouse tab, when items are received in Purchasing, a payable is automatically created on the [[finance:maintenance:pendingpayables|Finance > Maintenance > Pending Payables]] page.  
 + 
 +Purchase orders with pending payable records cannot be modified.   
 + 
 +The **Requisition Status** field displays the current status of the purchase order. If using Receiving in Purchasing, the **Received Date** field displays the date the items were received. Both of these fields are display only and cannot be modified.
  
 The tab consists of a free-form grid at the top and a display-only summary grid at the bottom. The tab consists of a free-form grid at the top and a display-only summary grid at the bottom.
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-====Retrieve a PO:====+====Retrieve a purchase order:====
  
-^Retrieve an existing purchase order.|++Search for a purchase order.|{{page>general:select_purchase_order}}++|+^Retrieve an existing PO.|{{page>general:select_purchase_order}}|
  
  
 ====Create a credit card transaction for an existing PO:==== ====Create a credit card transaction for an existing PO:====
  
-Click **+Add** to add a row.+VCV Click **+Add** to add a row.
  
 ^ Field                                     ^ Description   ^  /*Table with two rows*/ ^ Field                                     ^ Description   ^  /*Table with two rows*/
 ^View Account Detail|Selected by default. Clear the field to hide the summary section (i.e., bottom grid).| ^View Account Detail|Selected by default. Clear the field to hide the summary section (i.e., bottom grid).|
  
-Under **Credit Card Transactions**:+VCV Under **Credit Card Transactions**:
  
 ^Proc|Selected if the PO has not been fully liquidated (a check has been issued but an encumbrance balance exists) and the transaction has been through end-of-month processing. The field is not selected if the PO is unprocessed.| ^Proc|Selected if the PO has not been fully liquidated (a check has been issued but an encumbrance balance exists) and the transaction has been through end-of-month processing. The field is not selected if the PO is unprocessed.|
 ^Acct Per|The accounting period for the transaction is displayed.| ^Acct Per|The accounting period for the transaction is displayed.|
-^Account Code|Type the 20-digit account code for the transaction. As you type the data, a drop-down list of corresponding data is displayed. Select the desired account code. The field is display only for saved transactions. Only active account codes to which the user has access on the Maintenance > User Profiles > Accounts tab in District Administration are displayed in the drop-down list. The account code must exist in the chart of accounts.|+^Account Code|Type the 20-digit account code for the transaction. As you type the data, a drop-down list of corresponding data is displayed. Select an account code. The field is display only for saved transactions. Only active account codes to which the user has access on the Maintenance > User Profiles > Accounts tab in District Administration are displayed in the drop-down list. The account code must exist in the chart of accounts.|
 ^Type|{{page>general:posting_pa_type}}| ^Type|{{page>general:posting_pa_type}}|
-^Credit Card Code|Type the credit card code to be used for the transaction. As you type the data, a drop-down list of corresponding data is displayed. Or, press the SPACEBAR to view a list of available credit card codes. Select the desired credit card code. The field is display only for saved transactions. Only active credit card codes are displayed in the drop-down list. The selected credit card code automatically populates the **Contra Account Code** field with the corresponding liability account code from the credit card code table.|+^Credit Card Code|Type the credit card code to be used for the transaction. As you type the data, a drop-down list of corresponding data is displayed. Or, press the SPACEBAR to view a list of available credit card codes. Select a credit card code. The field is display only for saved transactions. Only active credit card codes are displayed in the drop-down list. The selected credit card code automatically populates the **Contra Account Code** field with the corresponding liability account code from the credit card code table.|
 ^Reason|Type a user-defined reason for the transaction. The field can be a maximum of 30 characters.| ^Reason|Type a user-defined reason for the transaction. The field can be a maximum of 30 characters.|
 ^Net Expend Amt|{{page>general:posting_pa_netexpend}}| ^Net Expend Amt|{{page>general:posting_pa_netexpend}}|
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 ^Net Expend Amt|A running total of all detail transactions for each account code is displayed.|  ^Net Expend Amt|A running total of all detail transactions for each account code is displayed.| 
  
-Click {{:images:mag_edit.gif|Spyglass Icon}} to view additional information for the transactions displayed in the grid.+VCV Click {{:images:mag_edit.png?16|Spyglass Icon}} to view additional information for the transactions displayed in the grid.
  
-Click **Save**.+VCV Click **Save** to save the changes.
  
  
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 Only transactions that have not been previously reversed or reconciled can be reversed. Only transactions that have not been previously reversed or reconciled can be reversed.
  
-In the detail section, click **Reverse** for a specific transaction. +VCV In the detail section, click **Reverse** for a specific transaction. 
  
 {{page>general:posting_pa_detail}} {{page>general:posting_pa_detail}}
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 In the summary section, the negative amount from the detail section is added to the **Balance Amt** field and resets the **Net Expend Amt** field to zero upon clicking **Save**. In the summary section, the negative amount from the detail section is added to the **Balance Amt** field and resets the **Net Expend Amt** field to zero upon clicking **Save**.
  
-Click **Save**.+VCV Click **Save** to save the changes.
  
  
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-^+Add|++Add a row.|{{page>general:warehouse_plus_add}}++| +^+Add|{{page>general:warehouse_plus_add}}| 
-^Retrieve|++Retrieve data.|{{page>general:retrieve}}++| +^Retrieve|{{page>general:retrieve}}| 
-^{{:images:trash_delete.gif?15|Trashcan Icon}}|++Delete a row.|{{page>general:deletearow}}++|+^{{:images:trash_delete.gif|Trashcan Icon}}|{{page>general:deletearow}}|
  
  
  
finance/maintenance/creditcard/postingpo.1532456387.txt.gz · Last modified: 2018/07/24 13:19 (external edit)

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