Business

User Tools

Site Tools

Trace: • Accounts Receivable • Create EFT File - FIN3700 • Print Checks - FIN3300 • Check Processing - Purchase Authorization - FIN3200 • tsdsuniqueidbutton
finance:maintenance:postings:checkprocessingpurchaseauthorization

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision		Previous revision
finance:maintenance:postings:checkprocessingpurchaseauthorization [2019/04/03 19:23] – emorenofinance:maintenance:postings:checkprocessingpurchaseauthorization [2022/07/05 14:21] (current) – emoreno
Line 17: Line 17:
 ====Retrieve an existing check transaction for a PA:==== ====Retrieve an existing check transaction for a PA:====
  
-^Retrieve an existing record.|++Search for a record.|{{page>general:finance_search_for_pa}}++|+^Retrieve an existing record.|{{page>general:finance_search_for_pa}}|
 ^View Account Details|Selected by default to display the detail section. Clear the field to hide the detail section.| ^View Account Details|Selected by default to display the detail section. Clear the field to hide the detail section.|
  
 ====Create a check transaction for a new or an existing PA:==== ====Create a check transaction for a new or an existing PA:====
  
-In the transaction section, select an existing PA. The system displays the transaction details for the PA in the detail section and the transaction summary for the PA in the summary section.+VCV In the transaction section, select an existing PA. The system displays the transaction details for the PA in the detail section and the transaction summary for the PA in the summary section.
  
-Click** Add PA** to add a new PA.+VCV Click **Add PA** to add a new PA.
    
      
Line 31: Line 31:
 ^Vendor|{{page>general:finance_pa}}| ^Vendor|{{page>general:finance_pa}}|
  
-Click **+Add** to add a transaction. +VCV Click **+Add** to add a transaction.  
 + 
 +<WRAP Box>**Note**: New rows are automatically populated with data from the first row. For example, if a new row is added (**Computer** or **District**), any subsequent rows are populated with the same data as the first row until the record is saved. The **Account Code** and the **Net Expend Amt** columns are not copied. After the save, if another row is added, then the newly added row becomes the template for any subsequent rows. For District checks, if the **Check Nbr** and **Check Date** are invalid, then only the **Check Date** is populated. 
 +</WRAP>
  
 ^Proc|Selected if the PA has been paid (a check has been issued) and the transaction has been through end-of-month processing. The field is not selected if the PA is unprocessed.| ^Proc|Selected if the PA has been paid (a check has been issued) and the transaction has been through end-of-month processing. The field is not selected if the PA is unprocessed.|
Line 40: Line 43:
 ^Reason|Type a user-defined reason for the transaction. The field can be a maximum of 30 characters.| ^Reason|Type a user-defined reason for the transaction. The field can be a maximum of 30 characters.|
 ^Net Expend Amt|Type an amount for the check transaction.| ^Net Expend Amt|Type an amount for the check transaction.|
-^Invoice Date|Type the date of the invoice being paid by the transaction.|+^Invoice Date|Type the date of the invoice being paid by the transaction. Invoices can be processed regardless of the date/year in which they originated.|
 ^Invoice Nbr|{{page>general:finance_invoice_number}}| ^Invoice Nbr|{{page>general:finance_invoice_number}}|
 ^Contra Account Code|{{page>general:contra_acct_code}}| ^Contra Account Code|{{page>general:contra_acct_code}}|
Line 60: Line 63:
 ====Reverse a computer check transaction for a PA:==== ====Reverse a computer check transaction for a PA:====
  
-You can reverse a check transaction for a PA only in the detail section of the tab. The following rules apply to reversing a check transaction for a PA:+PA check transactions can be reversed in the detail section of the tab. The following rules apply when reversing a check transaction for a PA:
  
   * Check transactions for PAs created in the current accounting period can only be reversed in the current accounting period.   * Check transactions for PAs created in the current accounting period can only be reversed in the current accounting period.
Line 68: Line 71:
   * Once a deferred check has been paid, the Reason column cannot be modified.   * Once a deferred check has been paid, the Reason column cannot be modified.
  
-In the detail section, select a transaction to be reversed.+VCV In the detail section, select a transaction to be reversed.
  
-Click **Reverse PA**. In the detail section, a row is added with the same account code, description, and contra account code, but with a negative amount in the **Net Expend Amt** field.+VCV Click **Reverse PA**. In the detail section, a row is added with the same account code, description, and contra account code, but with a negative amount in the **Net Expend Amt** field.
  
 ^Reason|REVERSAL is displayed.| ^Reason|REVERSAL is displayed.|
Line 76: Line 79:
 ^User ID|The name of the user who created the transaction is displayed. Users are created in the Security Administration application.| ^User ID|The name of the user who created the transaction is displayed. Users are created in the Security Administration application.|
  
-In the summary section, the negative amount from the detail section is added to the **Balance Amt** field and resets the **Net Expend Amt** field to zero.+VCV In the summary section, the negative amount from the detail section is added to the **Balance Amt** field and resets the **Net Expend Amt** field to zero.
  
  
 ====Void a district check transaction for a PA:==== ====Void a district check transaction for a PA:====
  
-You can void a district check transaction for a PA in the detail section of the tab prior to EOM processing.+PA district check transactions can be voided in the detail section of the tab prior to EOM processing. 
 + 
 +VCV In the detail section, select a district check transaction to void.
  
-In the detail section, select a district check transaction to void. +VCV Click **Reverse PA**. In the detail section, a row is added with the same account code, description, and contra account code, but with a negative amount in the **Net Expend Amt** field.
-  * Click **Reverse PA**. In the detail section, a row is added with the same account code, description, and contra account code, but with a negative amount in the **Net Expend Amt** field.+
  
 ^Reason|Type the reason for the reversal.| ^Reason|Type the reason for the reversal.|
Line 90: Line 94:
 ^User ID|The name of the user who created the transaction is displayed. Users are created in the Security Administration application.| ^User ID|The name of the user who created the transaction is displayed. Users are created in the Security Administration application.|
  
-Click **Save** to save. A pop-up is displayed with the balance amounts prior to and projected for the transaction.     +VCV Click **Save**. A pop-up window opens with the balance amounts prior to and projected for the transaction.     
   * Click **Yes** to continue.    * Click **Yes** to continue. 
   * Click **No** to cancel.   * Click **No** to cancel.
Line 99: Line 103:
 ====Other functions and features:==== ====Other functions and features:====
  
-^Retrieve|++Retrieve data.|{{page>general:retrieve}}++| +^Retrieve|{{page>general:retrieve}}| 
-^+Add|++Add a row.|{{page>general:add_a_row_bank_account_group}}++|+^+Add|{{page>general:add_a_row_bank_account_group}}|
 ^Delete PA|Click to delete a purchase authorization.| ^Delete PA|Click to delete a purchase authorization.|
  
finance/maintenance/postings/checkprocessingpurchaseauthorization.1554319424.txt.gz · Last modified: 2019/04/03 14:23 (external edit)

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.