District Finance Options 2 - FIN2900

Finance > Tables > District Finance Options 2

This page is used to define the appropriate parameters to be used for travel reimbursement requests in ASCENDER EmployeePortal.

Note: The Automatic PA Number Assignment field must be selected on the Finance > Tables > District Finance Options > Finance Options tab. If this field is not selected, the final approver in the travel approval path cannot approve the request.

Set up Finance options:

FieldDescription
Next Available Travel Request Number

Type the next available travel request number. Or, click the Next Available Travel Request Number link to automatically populate the field with the last travel request number plus one.

The field can be a maximum of six characters and can be alphanumeric. If only numeric values are used, the field is zero-filled to equal six digits when a partial travel request number is entered and you tab out of the field (e.g., you entered 123, the field is zero-filled to 000123). If alphanumeric values are used, the field is not zero-filled to equal six characters (e.g., you entered ABC2, the travel request number remains ABC2).

Location LockingSelect to lock (disable) the Mileage (Start, Stop, and Map) fields, Point of Origin, and Destination fields on travel requests and require employees to use the Location link to select an origin and destination location from the predefined list of travel locations and distances set up on the Finance > Tables > Travel > Locations and Finance > Tables > Travel > Distances tab.

The Location Locking feature is not available for extended mileage travel requests.
Require Start/End TimesSelect to require the travel start and end times on travel requests. This option is only available for mileage travel requests. The start/end times are always required for extended travel as the times are necessary to determine meal rates and eligibility.
Require Odometer Start/Stop MileageSelect to require the beginning and ending odometer readings on travel requests.
Mileage Reimbursement RateType the mileage reimbursement rate (cents per mile).
New Mileage Reimbursement RateType the new mileage reimbursement rate. This field is used when the mileage reimbursement rate is set to change on a scheduled date.
New Mileage Reimbursement DateType the date on which the New Mileage Reimbursement Rate takes effect. Use the MM-DD-YYYY format. This field is used when the mileage reimbursement rate is set to change on a scheduled date. When travel requests are entered in EmployeePortal, if the date the travel occurred is equal to or greater than this date, the new mileage reimbursement rate is used.
Breakfast AmountType the allowable limit for breakfast reimbursement.
Breakfast Eligible Depart TimeType the time the employee must depart before in order to be reimbursed for breakfast on the first travel day. Use the HH MM format and click Clock Icon to select AM or PM.

To be reimbursed for breakfast on the first travel day, the Departure Time on the travel request must be earlier than the Breakfast Eligible Depart Time.
Lunch AmountType the allowable limit for lunch reimbursement.
Dinner AmountType the allowable limit for dinner reimbursement.
Dinner Eligible Return TimeType the time the employee must return after in order to be reimbursed for dinner on the last travel day. Use the HH MM format and click Clock Icon to select AM or PM.

To be reimbursed for dinner on the last travel day, the Return Time on the travel request must be later than the Dinner Eligible Return Time.

❏ Click Save.

Other functions and features:

Retrieve

The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost.