Sidebar
general:1094_air_file
This is an old revision of the document!
IMPORTANT: Before proceeding with this step, be sure that the following prerequisites are completed:
❏ Download the current year schemas from IRS.gov.
❏ Create folders in My Documents>ACA>Schemas>(current year) and copy the IRS download to this folder. Unzip the file to the (current year) folder. The following folders are created:
- ACA AIR-IEP …> ACA AIR…>MSG
- ACA AIR-IEP …> ACA AIR…>COMMON
- ACA AIR-IEP …> ACA AIR…>EXT
When XML files are created in the steps below, they are saved to the MSG folder.
❏ If you do not have a copy of the ALTOVA software to validate the XML files, open Notepad++ Plugins>Plugin Manager and install XML Tools.
Create the AIR File
Depending on the form type (1095-B or 1095-C), use the Human Resources > Reports > HR Reports > Quarterly/Annual Reports > 1095-B Forms or 1095-C Forms report to create the Affordable Care Act Information Returns (AIR) file.
Below is an example of creating an AIR file using the 1095-B Forms report.
The ACA AIR Error Report is displayed along with a File Download Success message and two dialog boxes allowing you to save the XML files.
❏ Save the Manifest file in the current tax year schema MSG folder.
Note: All previous and current year Manifest files are saved to the current year schema MSG folder.
❏ Go to My Documents>ACA>Schemas>(current year)>ACA AIR-IEP…>ACA AIR…>MSG folder to view the XML files.
❏ Open the 1095-B Manifest XML file with ALTOVA or Notepad++.
❏ ALTOVA automatically validates when the file opens; however, you can manually validate the file.
❏ Notepad++ automatically validates only the first file that is opened. Each subsequent file needs to be manually validated. See image below.
❏ Close XML file
general/1094_air_file.1576268909.txt.gz · Last modified: 2019/12/13 15:28 (external edit)