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Trace: • (Optional) Generate the Campus Room Inventory Report • 1099_verify_1099_report • 1099_generate_1099_report • Verify that all fund totals are zero
general:1099_generate_1099_report

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general:1099_generate_1099_report [2018/12/06 20:41] – emorenogeneral:1099_generate_1099_report [2022/10/14 15:32] (current) – emoreno
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 |Finance > Finance Reports > Vendor/Purchase Order Reports > FIN2050 - 1099 Report]]  |Finance > Finance Reports > Vendor/Purchase Order Reports > FIN2050 - 1099 Report]] 
  
-Generate this report to review the vendors and transactions for accuracy. It is recommended to sort the report by EIN/SSN; which allows those vendors without an EIN/SSN to be displayed at the beginning of the report. A 1099 form is not generated for vendors without an EIN/SSN.+Generate this report to review the vendors and transactions for accuracy. **It is recommended** to sort the report by the Employer Identification Number (EIN)/Social Security Number (SSN). This sorting option allows those vendors without an EIN/SSN to be displayed at the beginning of the report. A 1099 form is not generated for vendors without an EIN/SSN.
  
-++++Image|{{:finance:1099_report.jpg|Finance 1099 Report}}+++++{{:general:process1099forms_fin2050.jpg|FIN2050 Report Parameter Page}} 
 + 
 +{{page>general:1099_forms_notes}}
  
  
 If a vendor is not displayed on the report and should be, verify the following:  If a vendor is not displayed on the report and should be, verify the following: 
  
-  * The Employer identification number (EIN) or social security number (SSN) is populated and the **1099 Eligible** field is selected on the Finance > Maintenance > Vendor Information > Vendor Name/Address tab. +  * The EIN or SSN is populated and the **1099 Eligible** field is selected on the [[finance:maintenance:vendorinformation:vendornameaddress|Finance > Maintenance > Vendor Information > Vendor Name/Address]] tab. 
-  * The object code used to pay the vendor exists in the object code table in both the current and prior year file IDs.+  * The object code used to pay the vendor exists in the object codes table in both the current and prior year file IDs.
 \\ \\
-If 1099 transactions exist for objects that you do not want to be included on the 1099s, update the 1099 object codes table. If you remove a code from the [[finance:tables:1099objectcodes +If 1099 transactions exist for objects that you do not want to be included in the 1099s, update the 1099 object code table. If you remove a code from the [[finance:tables:1099objectcodes 
-|Finance > Tables > 1099 Object Codes]] page, that object is not included on the 1099-MISC form or the 1099 file, but is still displayed on the 1099 Report without a **Payment Type** description.+|Finance > Tables > 1099 Object Codes]] page, it is not included on the 1099 form or the 1099 file, but it is displayed on the 1099 Report without a payment type description.
  
 Transactions can be deleted and added by running the Create 1099 Work Table utility again or manually deleting and adding transactions on the [[finance:maintenance:1099recordmaintenance|Finance > Maintenance > 1099 Record Maintenance]] page. If you delete a transaction from a vendor and the Create 1099 Work Table utility is processed again, delete the transaction on the [[finance:maintenance:1099recordmaintenance|Finance > Maintenance > 1099 Record Maintenance]] tab. Transactions can be deleted and added by running the Create 1099 Work Table utility again or manually deleting and adding transactions on the [[finance:maintenance:1099recordmaintenance|Finance > Maintenance > 1099 Record Maintenance]] page. If you delete a transaction from a vendor and the Create 1099 Work Table utility is processed again, delete the transaction on the [[finance:maintenance:1099recordmaintenance|Finance > Maintenance > 1099 Record Maintenance]] tab.
  
  
-If the student activity check transactions (fund 865) are not maintained in TxEIS, you must manually enter that information on the [[finance:maintenance:1099recordmaintenance|Finance > Maintenance > 1099 Record Maintenance]] page.+If the student activity check transactions are not maintained in ASCENDER, you must manually enter the information on the [[finance:maintenance:1099recordmaintenance|Finance > Maintenance > 1099 Record Maintenance]] page.
  
 +----
  
 +In addition to using the FIN2050 - 1099 Report, run the [[finance:inquiry:vendorinquiry:vendorytdamountsinquiry|Finance > Inquiry > Vendor Inquiry > Vendor YTD Amounts Inquiry]] to verify that all 1099 eligible vendors are being reported. 
  
 +  * Generate the report in the prior file ID.
 +  * In the **From Date** field, type 01-01-20XX.
 +  * In the **To Date** field, type 12-31-20XX. This retrieves data from both file IDs. 
 +  * In the **Greater Than Amount** field, type 599.00.
 +  * Click **Retrieve**. 
 +\\
 +This report displays all vendors that were paid 600.00 or more in the calendar year. These vendors are not necessarily 1099 eligible but the LEA can verify from which accounts the vendors are being paid to ensure that the 1099 object code table is accurate in both file IDs, and then compare this information to the FIN2050 - 1099 Report. 
general/1099_generate_1099_report.1544128866.txt.gz · Last modified: 2018/12/06 15:41 (external edit)

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