This is an old revision of the document!

• REVIEW and RECONCILE each employee’s accrual balances from your School Year to Date detail report.
• VERIFY each employee was correctly paid.
• Use the Human Resources > Utilities > Zero School YTD Accruals page to clear the accrual balances in the current pay file.
  • Perform the extract

    
    Payroll > Utilities > Zero School YTD Accruals > Extract

    ❏ Retrieve employees.
    
    ❏ Use the arrow buttons to move the applicable employees from the left side to the right side of the page.
    
    ❏ Click Run. If there any errors are encountered during the extract, the Zero School YTD Accruals Errors report is displayed. Review the report and correct any errors. If there are no errors, the Zero School YTD Accruals Extract report is displayed.
    
    ❏ Click Close to close the report.

  • Print reports from the Reports tab.

    
    Payroll > Utilities > Zero School YTD Accruals > Reports
    
    Review the following reports:
    
    

    Sample Pre-Post YTD Accrual Payroll Account Distribution Journal report

    Sample Pre-Post YTD Expenditure Payroll Account Distribution Journal report

    Sample Pre-Post General Journal Transactions report

  • Post to Master and Interface to Finance from Post to Master/Interface to Finance tab.
  • Make a backup and save in the EOY Accruals folder.

When the school YTD accruals are zero, any accrual amounts are sent back to the fund. If this is the case, consult with the business manager before interfacing.

Reprint the Human Resources > Reports > HR Reports > Year To Date Reports > HRS3050 - School Year To Date Report to verify that the accruals were cleared. ALL accrual fields should be zero. Save this as the last report prior to performing the EOY payroll accrual process.