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general:ccprocess_createcctransactions

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general:ccprocess_createcctransactions [2023/04/28 15:31] – emorenogeneral:ccprocess_createcctransactions [2023/05/01 17:04] (current) – emoreno
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 ==== Create credit card transactions ==== ==== Create credit card transactions ====
  
-After the above steps are completed, use one of the following three methods to create credit card transactions in ASCENDER.+After the above steps are completed, you can use one of the following three methods to create credit card transactions.
  
-1. **Requisition in Purchasing**   +<div keep>
-  +
-  * Create a requisition and select a credit card code. +
-  * After the requisition is approved, the PO can be retrieved on the [[finance:maintenance:creditcard:postingpo +
-|Finance > Maintenance > Credit Card > Posting - PO]] tab to post the credit card transaction.  +
-    * The contra account is the credit card account from the credit card table even though it is different from the purchasing fund. This means that due to/due from accounts will be created to complete the accounting transactions.+
  
-2. **Purchase Order in Finance** +1. **Create a requisition in Purchasing**  
-  * Create a PO on the [[finance:maintenance:postings:purchaseorder +
-|Finance > Maintenance > Postings > Purchase Order]] tab. +
-  * The PO can be retrieved on the [[finance:maintenance:creditcard:postingpo +
-|Finance > Maintenance > Credit Card > Posting - PO]] tab to post the credit card transaction.  Since this transaction was created without selecting a credit card, a message is displayed as a reminder. +
-    * On this page, a credit card transaction is entered similarly to the [[finance:maintenance:postings:checkprocessingpurchaseorder +
-|Finance > Maintenance > Postings > Check Processing - PO]] tab.  +
-    * Select the type of credit card transaction (purchase or return) and the credit card code for the card used.+
  
-3. **Credit Card PA in Finance** +[[purchasing:maintenance:createmodifyrequisition|Purchasing > Maintenance > Create/Modify Requisition]]
-  * If a PO was not created, a credit card transaction can be posted as a PA from the [[finance:maintenance:creditcard:postingpa|Finance > Maintenance > Credit Card > Posting - PA]] page.+
  
 +
 +{{:general:ccprocess_purchasingrequisition.jpg|Purchasing Requisition Page}}
 +
 +
 +VCV Create a requisition.
 +  * In the **Credit Card Code** field, press the SPACEBAR to view a list of credit card codes tied to your user profile. Select the appropriate credit card code.
 +
 +<WRAP center round info>
 +**Reminder**: The vendor selected on the requisition is the vendor that is being paid with the credit card, not the credit card company.
 +</WRAP>
 +
 +Soft encumbrance:
 +
 +|162-53-6399-00-892-299000|Debit|  |
 +|162-00-4310-01-000-200000|  | Credit|
 +
 +
 +**Post the payable transaction:** 
 +
 +[[finance:maintenance:creditcard:postingpo|Finance > Maintenance > Credit Card > Posting - PO Tab]]
 +
 +{{:general:ccprocess_ccposting-po.jpg|Credit Card Posting - PO}}
 +
 +VCV After the requisition is approved, retrieve the PO to post or create the payable transaction (credit card transaction). 
 +  * The contra account is the credit card account from the credit card table even though it is different from the purchasing fund. This means that due to/due from accounts will be created to complete the accounting transactions.
 +
 +Encumbrance liquidation:
 +
 +|162-00-4310-00-000-200000|Debit|  |
 +|162-53-6399-00-892-299000|  |Credit|
 +
 +
 +Expenditure:
 +
 +|162-53-6399-00-892-299000|Debit|  |
 +|162-00-2177-99-000-200000|  |Credit|
 +|  |             |    |
 +|199-00-1261-00-000-200000|Debit|  |
 +|199-00-2110-01-000-200000|  |Credit|
 +
 +</div>
 +
 +----
 +
 +<div keep>
 +
 +2. **Create a PO in Finance**
 +
 +[[finance:maintenance:postings:purchaseorder|Finance > Maintenance > Postings > Purchase Order]]
 +
 +{{:general:ccprocess_financeposting-po.jpg|Finance Postings PO tab}}
 +
 +VCV Create a PO; however, in this case, the payable will be entered as a credit card transaction.
 +
 +Encumbrance:
 +
 +|162-53-6411-00-892-299000|Debit|  |
 +|162-00-4310-00-000-200000|  |Credit|
 +
 +**Post the payable transaction:** 
 +
 +[[finance:maintenance:creditcard:postingpo|Finance > Maintenance > Credit Card > Posting - PO]]
 +
 +{{:general:ccprocess_financecreditcard_posting-po.jpg|Finance Credit Card Posting PO Tab}}
 +
 +VCV Retrieve the PO to post the payable transaction (credit card transaction).  Since this transaction was created without selecting a credit card code, a message is displayed as a reminder. On this tab, a credit card transaction is entered similarly to the [[finance:maintenance:postings:checkprocessingpurchaseorder|Finance > Maintenance > Postings > Check Processing - PO]] tab. 
 +  * In the **Type** field, select the type of credit card transaction (//Purchase// or //Return//).
 +  * In the **Credit Card Code** field, select the credit card code for the card used.
 +
 +
 +Encumbrance liquidation:
 +
 +|162-00-4310-00-000-200000|Debit|  |
 +|162-53-6411-00-892-299000|  | Credit|
 +
 +
 +Expenditure:
 +
 +|162-53-6411-00-892-299000|Debit|   |
 +|162-00-2177-99-000-200000|   |Credit|
 +|      |      |     |
 +|199-00-1261-00-000-200000|Debit|   |
 +|199-00-2110-01-000-200000|  |Credit|
 +
 +</div>
 +
 +----
 +
 +<div keep>
 +
 +3. **Create a credit card PA in Finance**
 +
 +[[finance:maintenance:creditcard:postingpa|Finance > Maintenance > Credit Card > Posting - PA]]
 +
 +{{:general:ccprocess_ccposting-pa.jpg|Finance Credit Card Posting-PA Tab}}
 +
 +VCV If a PO was not created, a credit card transaction can be posted as a PA.
 +
 +
 +Expenditure:
 +
 +|199-41-6499-00-702-299000|Debit|  |
 +|199-00-2110-01-000-200000|  | Credit|
 +
 +</div>
 +  
general/ccprocess_createcctransactions.1682695912.txt.gz · Last modified: 2023/04/28 15:31 by emoreno

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