Business

User Tools

Site Tools

Trace: • acct_rec_update_totals • position_description • Invoice Status • Create credit card transactions
general:ccprocess_createcctransactions

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision		Previous revision
general:ccprocess_createcctransactions [2023/04/28 16:10] – emorenogeneral:ccprocess_createcctransactions [2023/05/01 17:04] (current) – emoreno
Line 1: Line 1:
 ==== Create credit card transactions ==== ==== Create credit card transactions ====
  
-After the above steps are completed, use one of the following three methods to create credit card transactions in ASCENDER.+After the above steps are completed, you can use one of the following three methods to create credit card transactions.
  
-1. **Requisition in Purchasing**   +<div keep>
-  +
-  * Create a requisition on the Purchasing > Maintenance > Create/Modify Requisition page and select a credit card code. +
-  * After the requisition is approved, the PO can be retrieved on the [[finance:maintenance:creditcard:postingpo +
-|Finance > Maintenance > Credit Card > Posting - PO]] tab to post the credit card transaction.  +
-    * The contra account is the credit card account from the credit card table even though it is different from the purchasing fund. This means that due to/due from accounts will be created to complete the accounting transactions.+
  
-{{:general:ccprocess_purchasingrequisition.jpg|Purchasing Requisition}}+1. **Create a requisition in Purchasing**  
  
 +[[purchasing:maintenance:createmodifyrequisition|Purchasing > Maintenance > Create/Modify Requisition]]
  
  
 +{{:general:ccprocess_purchasingrequisition.jpg|Purchasing Requisition Page}}
  
  
 +VCV Create a requisition.
 +  * In the **Credit Card Code** field, press the SPACEBAR to view a list of credit card codes tied to your user profile. Select the appropriate credit card code.
 +
 +<WRAP center round info>
 +**Reminder**: The vendor selected on the requisition is the vendor that is being paid with the credit card, not the credit card company.
 +</WRAP>
 +
 +Soft encumbrance:
 +
 +|162-53-6399-00-892-299000|Debit|  |
 +|162-00-4310-01-000-200000|  | Credit|
 +
 +
 +**Post the payable transaction:** 
 +
 +[[finance:maintenance:creditcard:postingpo|Finance > Maintenance > Credit Card > Posting - PO Tab]]
 +
 +{{:general:ccprocess_ccposting-po.jpg|Credit Card Posting - PO}}
 +
 +VCV After the requisition is approved, retrieve the PO to post or create the payable transaction (credit card transaction). 
 +  * The contra account is the credit card account from the credit card table even though it is different from the purchasing fund. This means that due to/due from accounts will be created to complete the accounting transactions.
 +
 +Encumbrance liquidation:
 +
 +|162-00-4310-00-000-200000|Debit|  |
 +|162-53-6399-00-892-299000|  |Credit|
 +
 +
 +Expenditure:
 +
 +|162-53-6399-00-892-299000|Debit|  |
 +|162-00-2177-99-000-200000|  |Credit|
 +|  |             |    |
 +|199-00-1261-00-000-200000|Debit|  |
 +|199-00-2110-01-000-200000|  |Credit|
 +
 +</div>
  
 ---- ----
  
-2. **Purchase Order in Finance** +<div keep> 
-  * Create a PO on the [[finance:maintenance:postings:purchaseorder + 
-|Finance > Maintenance > Postings > Purchase Order]] tab. +2. **Create a PO in Finance** 
-  * The PO can be retrieved on the [[finance:maintenance:creditcard:postingpo + 
-|Finance > Maintenance > Credit Card > Posting - PO]] tab to post the credit card transaction.  Since this transaction was created without selecting a credit card, a message is displayed as a reminder. +[[finance:maintenance:postings:purchaseorder|Finance > Maintenance > Postings > Purchase Order]] 
-    * On this page, a credit card transaction is entered similarly to the [[finance:maintenance:postings:checkprocessingpurchaseorder + 
-|Finance > Maintenance > Postings > Check Processing - PO]] tab.  +{{:general:ccprocess_financeposting-po.jpg|Finance Postings PO tab}} 
-    * Select the type of credit card transaction (purchase or return) and the credit card code for the card used.+ 
 +VCV Create a PO; however, in this case, the payable will be entered as a credit card transaction. 
 + 
 +Encumbrance: 
 + 
 +|162-53-6411-00-892-299000|Debit|  | 
 +|162-00-4310-00-000-200000|  |Credit| 
 + 
 +**Post the payable transaction:**  
 + 
 +[[finance:maintenance:creditcard:postingpo|Finance > Maintenance > Credit Card > Posting - PO]] 
 + 
 +{{:general:ccprocess_financecreditcard_posting-po.jpg|Finance Credit Card Posting PO Tab}}  
 + 
 +VCV Retrieve the PO to post the payable transaction (credit card transaction).  Since this transaction was created without selecting a credit card code, a message is displayed as a reminder. On this tab, a credit card transaction is entered similarly to the [[finance:maintenance:postings:checkprocessingpurchaseorder|Finance > Maintenance > Postings > Check Processing - PO]] tab.  
 +  * In the **Type** field, select the type of credit card transaction (//Purchase// or //Return//). 
 +  * In the **Credit Card Code** field, select the credit card code for the card used. 
 + 
 + 
 +Encumbrance liquidation: 
 + 
 +|162-00-4310-00-000-200000|Debit|  | 
 +|162-53-6411-00-892-299000|  | Credit| 
 +  
 + 
 +Expenditure: 
 + 
 +|162-53-6411-00-892-299000|Debit|   | 
 +|162-00-2177-99-000-200000|   |Credit| 
 +|      |      |     | 
 +|199-00-1261-00-000-200000|Debit|   | 
 +|199-00-2110-01-000-200000|  |Credit| 
 + 
 +</div>
  
 ---- ----
  
-3. **Credit Card PA in Finance** +<div keep> 
-  * If a PO was not created, a credit card transaction can be posted as a PA from the [[finance:maintenance:creditcard:postingpa|Finance > Maintenance > Credit Card > Posting - PA]] page.+ 
 +3. **Create a credit card PA in Finance** 
 + 
 +[[finance:maintenance:creditcard:postingpa|Finance > Maintenance > Credit Card > Posting - PA]] 
 + 
 +{{:general:ccprocess_ccposting-pa.jpg|Finance Credit Card Posting-PA Tab}} 
 + 
 +VCV If a PO was not created, a credit card transaction can be posted as a PA. 
 + 
 + 
 +Expenditure: 
 + 
 +|199-41-6499-00-702-299000|Debit|  | 
 +|199-00-2110-01-000-200000|  | Credit|
  
 +</div>
 +  
general/ccprocess_createcctransactions.1682698240.txt.gz · Last modified: 2023/04/28 16:10 by emoreno

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.