After the above steps are completed, you can use one of the following three methods to create credit card transactions.
1. Create a requisition in Purchasing
Purchasing > Maintenance > Create/Modify Requisition
❏ Create a requisition.
Reminder: The vendor selected on the requisition is the vendor that is being paid with the credit card, not the credit card company.
Soft encumbrance:
162-53-6399-00-892-299000 | Debit | |
162-00-4310-01-000-200000 | Credit |
Post the payable transaction:
Finance > Maintenance > Credit Card > Posting - PO Tab
❏ After the requisition is approved, retrieve the PO to post or create the payable transaction (credit card transaction).
Encumbrance liquidation:
162-00-4310-00-000-200000 | Debit | |
162-53-6399-00-892-299000 | Credit |
Expenditure:
162-53-6399-00-892-299000 | Debit | |
162-00-2177-99-000-200000 | Credit | |
199-00-1261-00-000-200000 | Debit | |
199-00-2110-01-000-200000 | Credit |
2. Create a PO in Finance
Finance > Maintenance > Postings > Purchase Order
❏ Create a PO; however, in this case, the payable will be entered as a credit card transaction.
Encumbrance:
162-53-6411-00-892-299000 | Debit | |
162-00-4310-00-000-200000 | Credit |
Post the payable transaction:
Finance > Maintenance > Credit Card > Posting - PO
❏ Retrieve the PO to post the payable transaction (credit card transaction). Since this transaction was created without selecting a credit card code, a message is displayed as a reminder. On this tab, a credit card transaction is entered similarly to the Finance > Maintenance > Postings > Check Processing - PO tab.
Encumbrance liquidation:
162-00-4310-00-000-200000 | Debit | |
162-53-6411-00-892-299000 | Credit |
Expenditure:
162-53-6411-00-892-299000 | Debit | |
162-00-2177-99-000-200000 | Credit | |
199-00-1261-00-000-200000 | Debit | |
199-00-2110-01-000-200000 | Credit |
3. Create a credit card PA in Finance
Finance > Maintenance > Credit Card > Posting - PA
❏ If a PO was not created, a credit card transaction can be posted as a PA.
Expenditure:
199-41-6499-00-702-299000 | Debit | |
199-00-2110-01-000-200000 | Credit |