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general:employeedemoname

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general:employeedemoname [2018/05/08 18:39] – emorenogeneral:employeedemoname [2022/08/09 16:34] (current) – emoreno
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-Complete the following **Legal** name fields:+<WRAP Box> 
 +**Note**: If the **Set Demo Alpha Fields to Uppercase** field is selected on the [[personnel:tables:districthroptions|Personnel > Tables > District HR Options]] page, the employee’s **Legal** and **Former Name** (**First**, **Middle**, **Last**, and **Maiden**) and **Address** fields are set to uppercase when a new employee demographic record is created or an existing record is updated. 
 +</WRAP>   
 + 
 +<div keep> 
 +VCV Under **Name**, complete the following **Legal** name fields:
  
 <WRAP Box> <WRAP Box>
-**Note**: It is recommended to have a copy of the employee's Social Security card available as the employee's legal name should be entered exactly how it appears on the Social Security card.+**Note**: It is recommended that you have a copy of the employee's Social Security card available as the employee's legal name should be entered exactly how it is printed on the Social Security card.
 </WRAP>   </WRAP>  
 +</div>
  
-^Title|Click {{:images:dropdown.gif|}} to select a legal title for the employee.| +^Title|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a legal title for the employee.| 
-^First|<color #ed1c24>Required PEIMS field.</color>\\  \\  Type the employee's first name. The field can be a maximum of 17 characters.| +^First|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  TWEDS Data Element: FIRST-NAME (E0703)\\  \\  Type the employee's first name. The field can be a maximum of 60 characters; however, only [[general:demolongname|select pages]] display all characters. All other pages display 17 characters and truncate the remaining characters.\\  \\  Reported to SSA, IRS, and TRS.| 
-^Middle|<color #ed1c24>Required PEIMS field.</color>\\  \\  Type employee's middle name. The field can be a maximum of 14 characters. If the employee has no middle name, the field must be blank. The middle name can be reported as blank for employees only when the employee does not have a middle name on his identification documentation. Do not use text such as NONE or NA.|  +^Middle|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  TWEDS Data Element: MIDDLE-NAME (E0704)\\  \\  Type employee's middle name. The field can be a maximum of 60 characters; however, only [[general:demolongname|select pages]] display all characters. All other pages display 14 characters and truncate the remaining characters. If the employee does not have a middle name, leave the field blank. The middle name can be reported blank for employees only if the employee does not have a middle name on his identification documentation. Do not use text such as NONE or NA.\\  \\  Reported to SSA, IRS, and TRS.|  
-^Last|<color #ed1c24>Required PEIMS field.</color>\\  \\  Type employee's last name. The field can be a maximum of 25 characters.| +^Last|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  TWEDS Data Element: LAST-NAME (E0705)\\  \\  Type employee's last name. The field can be a maximum of 60 characters; however, only [[general:demolongname|select pages]] display all characters. All other pages display 25 characters and truncate the remaining characters.\\  \\  Reported to SSA, IRS, and TRS.| 
-^Generation|<color #ed1c24>Required PEIMS field.</color>\\  \\  Click {{:images:dropdown.gif|}} to select a generation code for the employee. The field can be blank. The field must be blank if the employee does not have a generation suffix on his name based on the identification documentation used for employment.| +^Generation|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  TWEDS Data Element: GENERATION-CODE (E0706) (Code table: C012)\\  \\  Click {{:images:dropdown.gif|Drop-down Arrow}} to select a generation code for the employee. The field can be blank. The field must be blank if the employee does not have a generation suffix on his name based on the identification documentation used for employment.  Reported to SSA, IRS, and TRS.| 
-^Maiden Name|Type the employee's maiden name, if applicable. The field can be a maximum of 25 characters.|+^Maiden Name|Type the employee's maiden name, if applicable. The field can be a maximum of 60 characters; however, only [[general:demolongname|select pages]] display all characters. All other pages display 25 characters and truncate the remaining characters.|
  
-Complete the following for the **Former** name fields: +VCV Complete the **Former** name fields (if the employee has a former name): 
-^Title|Click {{:images:dropdown.gif|}} to select a legal title for the employee.| +^Title|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a legal title for the employee.| 
-^First|Type the first name of the employee. The field can be a maximum of 17 characters.| +^First|Type the employee's first name. The field can be a maximum of 60 characters; however, only [[general:demolongname|select pages]] display all characters. All other pages display 17 characters and truncate the remaining characters.| 
-^Middle|Type the middle name of the employee. The field can be a maximum of 14 characters.|  +^Middle|Type the employee's middle name. The field can be a maximum of 60 characters; however, only [[general:demolongname|select pages]] display all characters. All other pages display 14 characters and truncate the remaining characters.|  
-^Last|Type the last name of the employee. The field can be a maximum of 25 characters.| +^Last|Type the employee's last name. The field can be a maximum of 60 characters; however, only [[general:demolongname|select pages]] display all characters. All other pages display 25 characters and truncate the remaining characters.| 
-^Generation|Cick {{:images:dropdown.gif|}} to select a generation code for the employee.|+^Generation|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a generation code for the employee.|
  
  
  
general/employeedemoname.1525804742.txt.gz · Last modified: 2018/05/08 13:39 (external edit)

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