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Trace: • Interface to Finance - HRS5500 • ASCENDER - First Payroll of the School Year (September Start LEAs) • ASCENDER - Budget Process • ASCENDER - Position Management: Salary Simulations Overview • Federal EEOC Report Overview
general:federal_eeocreport

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general:federal_eeocreport [2023/10/11 16:17] – created emorenogeneral:federal_eeocreport [2023/10/13 16:04] (current) – emoreno
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-======Federal EEOC Report======+======Federal EEOC Report Overview======
  
  
-EEOC stands for Equal Employment Opportunity Commission.+===== What is EEOC?  =====
  
-Biennially (every other year), the government requires districts to report employee demographic information, and activity assignment classification in accordance with the U.S. Department of Education requirements.  The report is usually due in November of the applicable year.+  * EEOC is an acronym for Equal Employment Opportunity Commission.  
 +  * The government requires LEAs to report employee demographic information and activity assignment classification in accordance with the U.S. Department of Education requirements.   
 +  * EEOC reporting is done biennially (every other year) and is usually due in November of the applicable year. 
 +  * The EEOC reporting requirement applies to LEAs with 100 or more employees. The employee count does not include temporary or substitute employees.
  
-This requirement applies to districts with 100 or more employees, and the employee count does not include temporary or substitute employees.+For further information about EEOC requirements, reference the [[https://eeocdata.org/pdfs/EEO-5%20Instruction%20Booklet.pdf|EEO-5 Data Collection Instruction Booklet]].
  
-For information regarding this requirement please refer to the EEO-5 Data Collection Instruction Booklet+----
  
-Fields that impact EEOC Report+===== Filing EEOC Reports =====
  
-Personnel > Maintenance > Employment Info – Percent Day Employed. 
  
-Employees with percent day employed less than 100% will be included in the part time count on the EEOC report and electronic file.  It is recommended to generate a user created report to determine employees who show less than 100% and verify the accuracy. +EEOC Reporting requires that LEAs file electronically using the EEO-5 Online Filing System (OFS). 
-Payroll > Maintenance > Staff/Job Pay Data > Job Info – EEOC field.  The EEOC code represents the EEOC worker’s classification and will be used to group employees.+
  
-If the EEOC field is left blank, the employee will not be included with the EEOC report and file.+In Payroll, generate the [[personnel:reports:personnelreports:federaleeocreport|Personnel > Reports > Personnel Reports > HRS1200 - Federal EEOC Report]] to create the EEOC File or file to be submitted electronically via the EEO-5 Online Filing System (OFS).
  
 +  * In the **Office of School Number** report parameter, type the 7-digit district ID number issued by the EEOC when you registered for an account. This information is required.
 +  * Complete the report parameters below the **Office of School Number** as applicable.
 +
 +{{:general:hrs1200.jpg|HRS1200 Federal EEOC Report Parameters}}
 +
 +Prior to filing, **it is highly recommended** to generate the EEOC Reports and REVIEW the details to prevent errors from being reported.
 +
 +----
 +
 +===== ASCENDER Fields =====
 +
 +The following fields in ASCENDER impact EEOC Reporting: 
 +
 +
 +^ASCENDER Field^Breadcrumb^Notes^
 +^Percent Day Employed|[[personnel:maintenance:employmentinfo|Personnel > Maintenance > Employment Info]]|Employees with the percent day employed less than 100% will be included in the part-time count on the EEOC report and electronic file.\\  \\  **It is recommended** to generate a user-created report to determine those employees with less than 100% and verify the accuracy.|
 +^EEOC|[[payroll:maintenance:staffjobpaydata:jobinfo|Payroll > Maintenance > Staff/Job Pay Data > Job Info]]|The EEOC code represents the EEOC worker’s classification and will be used to group employees. If the **EEOC** field is left blank, the employee is not be included in the EEOC report and electronic file.|
 +
 +**Employment Info:**
 +
 +{{:general:employment_info_eeoc.jpg|Employment Info Page}}
 +
 +**Job Info:**
 +
 +{{:general:job_info_eeoc.jpg|Job Info Tab}}
 +
 +
 +----
 +
 +===== Helpful Information =====
 +
 +
 +If the **EEOC Code** field is selected for a job code on the [[personnel:tables:jobcontract:jobcodes|Personnel > Tables > Job/Contract]] tab, then the **EEOC** field will be automatically populated when creating job records for new employees on the [[payroll:maintenance:staffjobpaydata:jobinfo|Payroll > Maintenance > Staff/Job Pay Data > Job Info]] tab. 
 +
 +Keep in mind, the **EEOC Code** field should not be selected for temporary employment and substitute job codes as those employees should not be included in EEOC Reporting.
 +
 +{{:general:job_contract_eeoc.jpg|Job Codes Tab}}
  
  
-Did you know? 
  
-One of the fields that can be completed on the Personnel > Tables > Job/Contract table is the EEOC Code.  This should be completed by job code.  Any job codes that are for temporary employment and substitutes should not be included.  When you add new employees to payroll, the EEOC field on the job information screen will automatically populate for you. 
  
  
general/federal_eeocreport.1697041067.txt.gz · Last modified: 2023/10/11 16:17 by emoreno

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