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Trace: • Cancel EOY outstanding back orders • updatebudgetdataexecutestep14b • Generate the Contract Balance Variance Report • Review file IDs • updatefinanceoptionsclearingfundmaintenance
general:financeeoyprocess:updatefinanceoptionsclearingfundmaintenance

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general:financeeoyprocess:updatefinanceoptionsclearingfundmaintenance [2020/07/13 15:43] – emorenogeneral:financeeoyprocess:updatefinanceoptionsclearingfundmaintenance [2025/06/09 18:59] (current) – emoreno
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 [[finance:tables:districtfinanceoptions:clearingfundmaintenance|Finance > Tables > District Finance Options > Clearing Fund Maintenance]]  [[finance:tables:districtfinanceoptions:clearingfundmaintenance|Finance > Tables > District Finance Options > Clearing Fund Maintenance]] 
  
-VCV Update the **Finance** and **Payroll Clearing Fund/Fiscal Year** fields. Be sure to verify your offset accounts for the new fiscal year.+Update the **Finance** and **Payroll Clearing Fund/Fiscal Year** fields. Be sure to verify your offset accounts for the new fiscal year.
  
-{{:general:financeeoyprocess:step_26_clearing_fund_maintenance.jpg|Clearing Fund Maintenance Tab}}+{{:general:fin_eoy_step_13_clearing_fund_maintenance.png|Clearing Fund Maintenance Tab}}
  
-Verify that the data is accurate for the new fiscal year and update the fields as needed. Some LEAs may have old data for fiscal year 1; therefore, it is recommended to complete the following steps to ensure that you are creating a new fiscal year 1 record. 
  
-VCV In the **Codes for Fiscal Year** field, select 1 and click **Retrieve**. If data exists for fiscal year 1, it is displayed.+Verify that the data is accurate for the new fiscal year and update the fields as needed. 
  
-VCV Click **Delete**. The following message is displayed.\\ {{:general:financeeoyprocess:clearing_fund_maintenance_confirm_delete.jpg|Confirm Process Message}}+<WRAP center round important> 
 +**IMPORTANT**: Some LEAs may have old data for fiscal year 6; therefore, **it is required** to complete the following steps to ensure that you are creating a new fiscal year 6 record. 
 +</WRAP> 
 + 
 + 
 +VCV In the **Codes for Fiscal Year** field, select 6 and click **Retrieve**. If data exists for fiscal year 6, it is displayed. 
 + 
 +VCV Click **Delete**. The following message is displayed.\\  
 + 
 +{{:general:fin_eoy_step_13_confirm_delete_message.png|Confirm Delete Message}}
   * Click **Yes** to continue.   * Click **Yes** to continue.
   * Click **Save** to save the changes.   * Click **Save** to save the changes.
-  * Click **Add** to create the 1 fiscal year record and complete the following fields: +  * Click **Add** to create the 6 fiscal year record and complete the following fields: 
-    * In the **Finance Clearing Fund/Fiscal Year** field, type the applicable fund (e.g., 164/1, 864/1, etc.) according to your LEA.  +    * In the **Finance Clearing Fund/Fiscal Year** field, type the applicable fund (e.g., 164/6, 864/6, etc.) according to your LEA.  
-    * In the **Payroll Clearing Fund/Fiscal Year** field, type the applicable fund (e.g., 163/1, 863/1, etc.) according to your LEA. +    * In the **Payroll Clearing Fund/Fiscal Year** field, type the applicable fund (e.g., 163/6, 863/6, etc.) according to your LEA. 
  
 Review and complete the other fields on the page as needed.  Review and complete the other fields on the page as needed. 
general/financeeoyprocess/updatefinanceoptionsclearingfundmaintenance.1594655031.txt.gz · Last modified: 2020/07/13 10:43 (external edit)

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