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general:humanresources:payrollprocessing:eoypayrollaccruals:decrement_body

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general:humanresources:payrollprocessing:eoypayrollaccruals:decrement_body [2018/04/18 20:04] – emorenogeneral:humanresources:payrollprocessing:eoypayrollaccruals:decrement_body [2025/06/02 13:01] (current) – emoreno
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-Note: The system default is to decrement (subtract by one) the fiscal year in the account distribution code in the next year payroll files. If you do not want to decrement a Fund activity, then the fund must be added to this tab to prevent it from being decremented. For example, if you want August accruals for federal funds to be posted to the new fund/yr, then that fund/yr should be added to this tab. +<WRAP box>**Note**: The system default is to decrement (subtract by one) the fiscal year in the account distribution code in the next year payroll files. If you do not want to decrement a Fund activity, then the fund must be added to this tab to prevent it from being decremented. For example, if your LEA needs the August accruals for federal funds to be posted to the new fund/yr, then that fund/yr should be added to this tab. 
 +</WRAP>
  
  
 +{{:general:decrement.jpg|Decrement Tab}}
  
-Under **Next Year Frequency**, select one of the following payroll frequencies:+VCV Under **Next Year Frequency**, select one of the following payroll frequencies:
    
   * **D - Biweekly**   * **D - Biweekly**
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   * **F - Monthly**   * **F - Monthly**
    
 +<WRAP box>
 **Notes**: **Notes**:
  
   * If the user is not authorized to access a payroll frequency, it is disabled.   * If the user is not authorized to access a payroll frequency, it is disabled.
   * Only one payroll frequency can be selected at a time.   * Only one payroll frequency can be selected at a time.
 +</WRAP>
  
-To add a row, click **+Add**.  + 
 +VCV Click **+Add** to manually add fund/yrs. 
  
 ^Field ^Description ^ ^Field ^Description ^
-^Fund/Yr| Click {{:images:dropdown.gif|}} to select the federal funds that should not have the FY decremented (decreased).\\  \\  For multiple entries, click **Funds/Yr List** to display the Data Select - Fund/Yr page.\\  \\  To select multiple rows when the funds/fiscal years are consecutive, select a fund/fiscal year to start at, and then press and hold SHIFT while selecting a fund/fiscal year to end the selection process. All funds/fiscal years (between the first and last item) in the sequence are now selected.\\  \\  To select multiple rows when the funds/fiscal years are not consecutive, select a fund/fiscal year, and then select other individual funds/fiscal years from different parts of the listing.\\  \\  Click **OK** to select the funds/fiscal years and close the listing. Otherwise, click **Cancel**.\\  \\  **Note**:  For all funds, the system subtracts one from the fiscal year in the employee’s master distribution account codes to properly expense the amounts. In order to accommodate the federal funds, the fiscal year should not be adjusted to properly expense the amounts, so those funds should be included on the Decrement tab.| +^Fund/Yr| Click {{:images:dropdown.gif|Drop-down Arrow}} to select the federal funds that should not have the FY decremented (decreased).\\  \\  For multiple entries, click **Funds/Yr List**. A list of available fund/yrs is displayed.\\  \\  {{:general:humanresources:payrollprocessing:eoypayrollaccruals:decrement_2.jpg|Funds Yr List}}\\  \\  To select multiple rows when the funds/fiscal years are consecutive, select a fund/fiscal year to start at, and then press and hold SHIFT while selecting a fund/fiscal year to end the selection process. All funds/fiscal years (between the first and last item) in the sequence are selected.\\  \\  To select multiple rows when the funds/fiscal years are not consecutive, select a fund/fiscal year, and then other individual funds/fiscal years from different areas of the list.\\  \\  Click **OK** to select the funds/fiscal years and close the listing. Otherwise, click **Cancel**.| 
-^Description|This field is automatically populated when the **Fund/Yr** field is populated. | +^Description|This field is automatically populated when the **Fund/Yr** field is populated from the **Funds/Yr List**. If a fund/yr is manually added, click **Refresh Description** to populate this field. | 
  
-Click **Save**.+{{:general:humanresources:payrollprocessing:eoypayrollaccruals:decrement_3.jpg|Completed Decrement Tab}}
  
 +VCV Click **Save**.
  
  
general/humanresources/payrollprocessing/eoypayrollaccruals/decrement_body.1524081881.txt.gz · Last modified: 2018/04/18 15:04 (external edit)

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