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Trace: • Copy Current to New File ID - BUD7200 • Extract August RP records and interface to Finance • purchasing_requisition_status • Create grant maintenance records • add_a_category
general:humanresources:utilities:pmis:moveforecasttocyrpositionandpayroll:body

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general:humanresources:utilities:pmis:moveforecasttocyrpositionandpayroll:body [2019/01/21 20:38] – emorenogeneral:humanresources:utilities:pmis:moveforecasttocyrpositionandpayroll:body [2021/11/30 16:22] (current) – emoreno
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-^Select Pay Frequency|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the pay frequency that you want to move to the current year. This is a required field.\\  \\  If your LEA has multiple pay frequencies, perform this process for each pay frequency.|+^Select Pay Frequency|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the pay frequency where you want to move to the current year. This is a required field.|
 ^Include Vacant Supplements|Select to include the vacant supplement positions.\\  \\  **Recommendation**: Do not select this field unless it is your final move.| ^Include Vacant Supplements|Select to include the vacant supplement positions.\\  \\  **Recommendation**: Do not select this field unless it is your final move.|
-^Validate Accounts against General Ledger|This field is selected by default. Clear this field to not validate the accounts against the general ledger.\\  \\  **Recommendation**: Select this field if you are doing your first test move. By doing so, the appropriate errors are generated to inform you of incorrect account codes in PMIS. If not selected, those account codes are moved to Human Resources if each account component is valid.\\  \\  **Moving 10-month employees**:  Do not select this field. Distribution accounts in the next year PMIS reflect the fiscal year for the upcoming school year. Finance reflects the current year for the fiscal year in the general ledger. When you run this process, the error listing displays funds for employees that are included in the process. It is necessary to create the fund(s) with the new fiscal year on the Finance > Tables > Account Codes > Fund tab. It is NOT necessary to set up codes in the Chart of Accounts.| +^Validate Accounts against General Ledger|This field is selected by default. Clear this field to not validate the accounts against the general ledger.\\  \\  **Recommendation**: Select this field if you are doing your first test move. By doing so, the appropriate errors are generated to inform you of incorrect account codes in PMIS. If not selected, those account codes are moved to Payroll if each account component is valid.| 
-^Update TRS Year Flag|Select to update the **TRS Year** field on the Human Resources > Staff/Job Pay Data > Job Info tab.\\  \\  **Recommendation**: Select this field if the employees being moved will receive a contract payment prior to the first pay date of the new school year (i.e., July and August starts).\\  \\  **Moving 10-month employees**: Do not select this field. | +^Update TRS Year Flag|Select to update the **TRS Year** field on the Payroll > Staff/Job Pay Data > Job Info tab.\\  \\  **Recommendation**: Select this field if the employees being moved will receive a contract payment prior to the first pay date of the new school year (i.e., July and August starts). | 
-^Update Workers' Comp Annual and Remaining Payments|Select to update the **WC Ann Pymts** and **WC Remain** fields on the Human Resources > Staff/Job Pay Data > Job Info tab.\\  \\  The **WC Ann Pymts** field indicates the number of annual workers' compensation payments for the contract period and the **WC Remain** field indicates the number of remaining workers' compensation payments to be made during the contract period.\\  \\  **Moving 10-month employees**:  Select this field if your LEA expenses workers' compensation through TxEIS. The program references the **# of months in Contract** and matches the **WC Ann Pymts** and **WC Remaining Pymts** fields.| +^Update Workers' Comp Annual and Remaining Payments|Select to update the **WC Ann Pymts** and **WC Remain** fields on the Payroll > Staff/Job Pay Data > Job Info tab.\\  \\  The **WC Ann Pymts** field indicates the number of annual workers' compensation payments for the contract period and the **WC Remain** field indicates the number of remaining workers' compensation payments to be made during the contract period.| 
-^Add Additional Workers' Comp Payments|Type the number of additional workers' compensation payments. The field accepts any value between 0-9.\\  \\  This field is helpful as it can be difficult to identify which months have a third payroll for the biweekly frequency. You can use this field to add one or two to the contract months times two.\\  \\  **Moving 10-month employees**: It is not necessary to populate this field even if you expense worker's compensation through TxEIs.| +^Add Additional Workers' Comp Payments|Type the number of additional workers' compensation payments. The field accepts any value between 0-9.\\  \\  This field is helpful as it can be difficult to identify which months have a third payroll for the biweekly frequency. You can use this field to add one or two to the contract months times two.| 
-^Select State Minimum Salary Table (CYR/NYR)|Click {{:images:picklist_large.png|Ellipsis Icon}} to select the current year or next year. This is a required field.\\  \\  This selection determines which salary table is referenced when calculating the state foundation salary.\\  \\  **TIP**: If it is a legislative year and the state minimum amounts have changed, select the year (current year or next year) that contains the tables with the updated amounts. A selection must be made even if they both match.| +^Select State Minimum Salary Table (CYR/NYR)|Click {{:images:picklist_large.png|Ellipsis Icon}} to select the current year or next year. This is a required field.\\  \\  This selection determines which salary table is referenced when calculating the state foundation salary.| 
-^Select First Pay Date Codes or blank for ALL|<color #ed1c24>Select the first pay date codes that begin their new contract payout.</color> Type the pay date codes, separating multiple pay date codes with a comma but no space (e.g., 1,17,88,A1). Or, click {{:images:picklist_large.png|Ellipsis Icon}} to search for pay date codes. Otherwise, leave blank to use all pay date codes.\\ \\  **Moving 10-month employees**: Select only first pay date codes for employees who receive their first paycheck in September.| +^Select First Pay Date Codes or blank for ALL|Select the first pay date codes that begin their new contract payout. Type the pay date codes, separating multiple pay date codes with a comma but no space (e.g., 1,17,88,A1). Or, click {{:images:picklist_large.png|Ellipsis Icon}} to search for pay date codes. Otherwise, leave blank to use all pay date codes.| 
-^Include Extra Duty|Select to include supplement pay with the regular pay. If not selected, no extra duty is processed even if extra duty codes are selected.|+^Include Extra Duty|Select to include extra duty in the process. If not selected, no extra duty will be processed even if extra duty codes are selected.|
 ^Select Extra Duty Codes or blank for ALL|Select all of the supplements as only those supplements that are tied to an employee being moved based on the first pay date code will be selected. You can select a supplement even if it is tied to an employee who you do not want to pay yet. Type the extra duty codes, separating multiple extra duty codes with a comma but no space (e.g., 08,20,A2,TF). Or, click {{:images:picklist_large.png|Ellipsis Icon}} to search for extra duty codes. Otherwise, leave blank to use all extra duty codes.| ^Select Extra Duty Codes or blank for ALL|Select all of the supplements as only those supplements that are tied to an employee being moved based on the first pay date code will be selected. You can select a supplement even if it is tied to an employee who you do not want to pay yet. Type the extra duty codes, separating multiple extra duty codes with a comma but no space (e.g., 08,20,A2,TF). Or, click {{:images:picklist_large.png|Ellipsis Icon}} to search for extra duty codes. Otherwise, leave blank to use all extra duty codes.|
 ^Select Positions or blank for ALL (Includes ALL billets for selected positions Blank for ALL not processed when Positions/Billets selected)|Type the position codes, separating multiple position codes with a comma but no space (e.g., PRIN,T187). Or, click {{:images:picklist_large.png|Ellipsis Icon}} to search for position codes. Otherwise, leave blank to use all position codes.| ^Select Positions or blank for ALL (Includes ALL billets for selected positions Blank for ALL not processed when Positions/Billets selected)|Type the position codes, separating multiple position codes with a comma but no space (e.g., PRIN,T187). Or, click {{:images:picklist_large.png|Ellipsis Icon}} to search for position codes. Otherwise, leave blank to use all position codes.|
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 ^Select Supplement Positions or blank for ALL (Includes ALL billets for selected supplement positions Blank for ALL not processed when Supplements/Billets selected)|Type the supplement position codes, separating multiple supplement position codes with a comma but no space (e.g., PRIN,T187). Or, click {{:images:picklist_large.png|Ellipsis Icon}} to search for supplement position codes. Otherwise, leave blank to use all supplement position codes.| ^Select Supplement Positions or blank for ALL (Includes ALL billets for selected supplement positions Blank for ALL not processed when Supplements/Billets selected)|Type the supplement position codes, separating multiple supplement position codes with a comma but no space (e.g., PRIN,T187). Or, click {{:images:picklist_large.png|Ellipsis Icon}} to search for supplement position codes. Otherwise, leave blank to use all supplement position codes.|
 ^Select Supplement Positions/Billets or blank for ALL|Type the supplement position/billet codes, separating multiple supplement position/billet codes with a comma but no space (e.g., PRIN/00001,PRIN/00006 ). Or, click {{:images:picklist_large.png|Ellipsis Icon}} to search for supplement position/billet codes. Otherwise, leave blank to use all supplement position/billet codes.| ^Select Supplement Positions/Billets or blank for ALL|Type the supplement position/billet codes, separating multiple supplement position/billet codes with a comma but no space (e.g., PRIN/00001,PRIN/00006 ). Or, click {{:images:picklist_large.png|Ellipsis Icon}} to search for supplement position/billet codes. Otherwise, leave blank to use all supplement position/billet codes.|
 +^Clear Job Years|Select to reset the job years to the default value (blank) on the employee's job record.\\  \\   If not selected and the employee's forecast position job code is the same as the current year job master record, then the new job record is populated with the values from the current year job master record.|
 +^Clear Job Weekly Hours Scheduled|Select to reset the weekly hours scheduled to the default value (blank) on the employee's job record.\\  \\   If not selected and the employee's forecast position job code is the same as the current year job master record, then the new job record is populated with the values from the current year job master record.|
    
-Click **Execute**. The following list of reports is displayed: +{{page>general:humanresources:utilities:pmis:moveforecasttocyrpositionandpayroll:body1}}
- +
-  * Move Forecast Process Error Listing - ++Sample Report|{{:academy:business:overview_guide:humanresources:move_forecast_to_cyr_position_and_payroll_error_report.jpg|Move Forecast to CYR Position and Payroll Error Report}}++\\  \\  ++Important errors|{{page>general:moveforecasttocurrenterrors&inline}}++   +
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-  * Update CYR Positions From Forecast - ++Sample Report|{{:academy:business:overview_guide:humanresources: update_cyr_positions_from_forecast_report.jpg|Update CYR Positions From Forecast Report}}++ +
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-  * Update CYR Payroll From Forecast by Employee Name - ++Sample Report|{{:academy:business:overview_guide:humanresources:update_cyr_payroll_from_forecast_by_employee_name_report.jpg|Update CYR Payroll From Forecast By Employee Report}}++ +
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-  * Update CYR Payroll From Forecast by Campus ID - ++Sample Report|{{:academy:business:overview_guide:humanresources:update_cyr_payroll_from_forecast_by_campus_report.jpg|Update CYR Payroll From Forecast By Campus Report}}++ +
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-Click **Generate Reports**. The selected reports are displayed. +
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-[[general:printreport|Review the report.]] +
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-Click **Continue** to view the next report or click **Return** to return to the report selection page. +
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-After reviewing the generated reports, return to the report selection page and click **Process** to move the forecast records to the current year. +
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-[[general:pmis_updatesalarytables_backup|Create a backup.]] +
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-After the process is completed, the actual update is performed. If the update is successful, a message is displayed indicating that the move forecast updates were successfully processed. +
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-Click **Cancel** to return to the Move Forecast to CYR Position and Payroll page without moving the forecast records to current year. +
  
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general/humanresources/utilities/pmis/moveforecasttocyrpositionandpayroll/body.1548103124.txt.gz · Last modified: 2019/01/21 15:38 (external edit)

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