ED45 (Contract and Position Adjustment)
Th ED45 record is used to adjust an employee's previously submitted and TRS-accepted ED40 record.
Note: All Original fields must be completed and at least one New field.
Click here to access the TEAM Report Formatting Guide - ISDs, Charters, and ESCs for additional reporting information and complete file record layouts.
Create an ED45 contract and position adjustment record:
- The Emp Nbr, Staff ID/SSN, Name, DOB, and Gender fields are display only for saved records.
- You can edit the data fields in the free-form area.
Under New Position:
| Field | Description |
|---|---|
| TRS Membership Eligibility | Select if the employee is eligible for TRS. |
| ERS Retiree Health Elig | Select if the employee is a member of the Employees Retirement System of Texas (ERS). |
| FTE Hrs | Type only corrections to the number of hours per week that the employee must work to be considered full-time in their primary position. The number should be between 30-40. |
| Hrly Pay Rate | This field is required if the Pay Unit field is set to Hourly. Type only corrections to the employee's hourly pay rate. |
| TRS Position Code | Click  to select the employee's corrected position code.01 - Professional staff 02 - Teacher, librarian 03 - Support staff 04 - Bus driver 05 - FT nurse/Counselor 06 - Peace Officers 07 - Food service worker |
| Employment Type | Click to select the employee's corrected employment type code. F - Half-Time or more M - Temporary P - Less than Half-time S - Substitute |
| Pay Unit/Salary Flag | Click to select whether the employee's corrected pay is salary or hourly. If Hourly is selected, the Hrly Pay Rate field is required. |
Under Original Position:
| Field | Description |
|---|---|
| TRS Membership Eligibility | Select if the employee is eligible for TRS. |
| ERS Retiree Health Elig | Select if the employee is a member of the Employees Retirement System of Texas (ERS). |
| FTE Hrs | Type the originally submitted number of hours per week that the employee must work to be considered full-time in their primary position. The number should be between 30-40. |
| Hrly Pay Rate | This field is required if the Pay Unit field is set to Hourly. Type the employee's originally submitted hourly pay rate. |
| TRS Position Code | Click to select the employee's originally submitted position code. 01 - Professional staff 02 - Teacher, librarian 03 - Support staff 04 - Bus driver 05 - FT nurse/Counselor 06 - Peace Officers 07 - Food service worker |
| Employment Type | Click to select the employee's originally submitted employment type code. F - Half-Time or more M - Temporary P - Less than Half-time S - Substitute |
| Pay Unit/Salary Flag | Click to select whether the employee's originally submitted pay is salary or hourly. If Hourly is selected, the Hrly Pay Rate field is required. |
Under Adjustment:
| Reason Code | Click to select the reason for the adjustment. E - Edit N - End Contract/Position Record D - Delete |
|---|
Under New Contract:
| Employment Start Date | Type the employee's corrected most recent employment start date in the MMDDYYYY format. |
|---|---|
| Contract Begin Date | Type the corrected date that the contract began in the MMDDYYYY format. |
| Contract End Date | Type the corrected date that the contract ends in the MMDDYYYY format. |
| RE Pays Social Security | Click to select a corrected response to indicate if social security is paid by the reporting entity. Y - Yes M - Medicare Only N - No |
| Non-Standard Work Week | Select if the employee is currently working a non-standard work week. A non-standard work week occurs when the employee is regularly scheduled to work fewer than five days per week. |
Under Original Contract:
| Employment Start Date | Type the employee's originally submitted employment start date in the MMDDYYYY format. |
|---|---|
| Contract Begin Date | Type the originally submitted date that the contract began in the MMDDYYYY format. |
| Contract End Date | Type the originally submitted date that the contract ends in the MMDDYYYY format. |
| RE Pays Social Security | Click to select the originally submitted response to indicate if social security is paid by the reporting entity. Y - Yes M - Medicare Only N - No |
| Non-Standard Work Week | Select if the employee is currently working a non-standard work week. A non-standard work week occurs when the employee is regularly scheduled to work fewer than five days per week. |
If adding a record, complete the applicable fields and click Add to save the record, and then click Close to close the maintenance page. Otherwise, click Close to close the maintenance page without making any changes.
If updating a record, click Save to save the changes, and then click Close to close the page. Otherwise, click Close to close the maintenance page without making any changes.