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--- general:importantpayrollverification [2024/06/12 20:54] – emoreno
+++ general:importantpayrollverification [2026/06/15 15:50] (current) – removed emoreno
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-<div head3>Payroll Verification Items</div>
-Review and address the following depending on the group of employees (July or August starts) being updated. Run a user-created report to verify the following information:
-^VCV|Verify that service records were created and/or updated with leave.|
-^VCV|Verify that the distribution codes reflect the correct fiscal year.|
-^VCV|Verify that the applicable distribution codes have a federal fund to grant code. (240 may not have a grant code)|
-^VCV|Verify that the **Original Employment Date** or **Latest Re-Employ Date** fields are populated.|
-^VCV|Verify if there are any changes to the **Employment Type**, **Retiree Employment Type** and/or **Sub Type** fields.|
-^VCV|Verify all retirees for applicable surcharges.|
-^VCV|Verify that the contract begin and end dates are within the applicable school year.|
-^VCV|Verify the number of days employed.|
-^VCV|Verify the % of day assigned (Did employees change from part-time/full-time?)|
-^VCV|Verify the number of months in the contract.|
-^VCV|Verify the number of payments and the number of remaining payments.|
-^VCV|Verify TRS eligibility using the View Employee Information screen in the TRS RE Portal.|
-^VCV|Verify the employees who are coded Non-TRS eligible (should only be seasonal, subs, retirees, etc.)|
-^VCV|Verify unemployment. Per the TASB May 2017 newsletter, superintendent wages are now subject to unemployment. Student workers are the only exempt exceptions.|
-^VCV|Verify FICA eligibility for all employees coded Y specifically substitutes who were hired on as full-time employees (e.g., teacher). (only subs, seasonal, not students)|
-^VCV|Verify salaries, distribution codes, and whether **Expense 373** is selected for all applicable employees.|
-^VCV|Verify the **State Min Days** field on the [[payroll:maintenance:staffjobpaydata:jobinfo|Payroll > Maintenance > Staff Job/Pay Data > Job Info]] tab for all employees including support staff. Select the number of days closest to their **# of Days Employed**.|
-^VCV|Verify that payoff dates for active employees reflect June, July, or August.|
-^VCV|Verify new deductions. Deductions can either be manually entered or imported.|
-^VCV|Verify next year payroll to budget.|
-^VCV|Verify employee status; active or inactive.\\  \\  If the employee is inactive, the **Termination Date** must be populated. Verify that an ED90 has been submitted for non-returning employees.|
-^VCV|Verify salaries and stat min by either running a user-created report or the [[payroll:reports:payrollinformationreports:salaryverificationreport|Payroll > Reports > Payroll Information Reports > HRS6400 - Salary Verification Report]] with **Pay Type 1** selected. |
-^VCV|{{page>general:importantpayrollverification:subs}}|
-^VCV|{{page>general:importantpayrollverification:retirees}}|
-^VCV|Use the [[academy:business_payroll_augusttrsreporting|August TRS Reporting Process]] guide to address TRS reporting. |
-^VCV|If applicable and not addressed in the August TRS Reporting Process, address August adjustment days.|

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