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general:importantpayrollverification [2025/07/03 18:44] – emorenogeneral:importantpayrollverification [2026/06/15 15:50] (current) – removed emoreno
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-<div head3>Payroll Verification Items</div> 
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-Review and address the the applicable Payroll verification items. This should be completed before each group of employees start their new pay for the new year. 
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-Run a user-created report to verify the following information: 
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-^VCV|Verify that service records were created and/or updated with leave.| 
-^VCV|Verify that **Distribution** codes are accurate and reflect the correct fiscal year.|  
-^VCV|Verify that the applicable **Distribution** codes have a federal **Fund to Grant Code**. (240 may not have a grant code)| 
-^VCV|Verify that the **Original Employment Date** or **Latest Re-Employ Date** fields are populated.|  
-^VCV|Verify if there are any changes to the **Employment Type**, **Retiree Employment Type** and/or **Sub Type** fields.| 
-^VCV|Verify all retirees for applicable surcharges.| 
-^VCV|Verify that the contract **Begin** and **End Dates** are within the applicable school year.| 
-^VCV|Verify the **Number of Days Employed**.| 
-^VCV|Verify the **% of Day Assigned** (Did employees change from part-time/full-time?)| 
-^VCV|Verify the **Number of Months** in the contract.| 
-^VCV|Verify the **Number of Payments** and **Number of Remaining Payments**.| 
-^VCV|Verify TRS eligibility using the View Employee Information screen in the TRS RE Portal.| 
-^VCV|Verify the employees who are coded Non-TRS eligible (should only be seasonal, subs, retirees, etc.)| 
-^VCV|Verify unemployment. Per the TASB May 2017 newsletter, superintendent wages are now subject to unemployment. Student workers are the only exempt exceptions.| 
-^VCV|Reference the [[general:hrnewemployeesetup:fica_medicare|FICA/Medicare - Quick Reference]] to verify FICA eligibility for all employees coded Y specifically substitutes who were hired as full-time employees (e.g., teacher). (only subs, seasonal, not students)| 
-^VCV|Verify salaries, distribution codes, and whether **Expense 373** is selected for all applicable employees.|  
-^VCV|Verify the **State Min Days** field on the [[payroll:maintenance:staffjobpaydata:jobinfo|Payroll > Maintenance > Staff Job/Pay Data > Job Info]] tab for all employees including support staff. Select the number of days closest to their **# of Days Employed**.|   
-^VCV|Verify that **Payoff Dates** for active employees reflect June, July, or August.| 
-^VCV|Verify new **Deductions**. Deductions can either be manually entered or imported.| 
-^VCV|Verify next year payroll to budget.|   
-^VCV|Verify employee status; active or inactive.\\  \\  If the employee is inactive, the **Termination Date** must be populated. Verify that an ED90 has been submitted for non-returning employees.| 
-^VCV|Verify salaries and State Minimum salary by either running a user-created report or the [[payroll:reports:payrollinformationreports:salaryverificationreport|Payroll > Reports > Payroll Information Reports > HRS6400 - Salary Verification Report]] with **Pay Type 1** selected. | 
-^VCV|{{page>general:importantpayrollverification:subs}}| 
-^VCV|{{page>general:importantpayrollverification:retirees}}| 
-^VCV|Use the [[academy:business_payroll_augusttrsreporting|August TRS Reporting Process]] guide to address TRS reporting for August. | 
-^VCV|If applicable and not addressed in the August TRS Reporting Process, address August adjustment days.|  
-^VCV|Ensure that auxiliary role IDs are set up for applicable employees. This task is included in the [[https://help.ascendertx.com/districtadmin/doku.php/academy/fallbusinesspeims|TSDS PEIMS Fall Submission Data for Business]] guide. It is important to verify that this field and additional business data for Fall PEIMS for applicable staff are reported accurately. All business-related data that is reported for Fall PEIMS is listed in the linked guide. | 
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general/importantpayrollverification.1751568260.txt.gz · Last modified: 2025/07/03 18:44 by emoreno

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