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Trace: • Mass Update Pay and State Steps • How W-2 Boxes Are Populated
general:quickview:nextyearpayroll:massupdatepayandstatesteps

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general:quickview:nextyearpayroll:massupdatepayandstatesteps [2023/12/12 20:59] – created emorenogeneral:quickview:nextyearpayroll:massupdatepayandstatesteps [2023/12/12 21:23] (current) – emoreno
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-=====Update staff data=====+=====Mass Update Pay and State Steps=====
  
 [[payroll:utilities:massupdate:employee|Payroll > Utilities > Mass Update > Employee]] [[payroll:utilities:massupdate:employee|Payroll > Utilities > Mass Update > Employee]]
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 {{page>general:humanresources:utilities:massupdate:employee:intro}} {{page>general:humanresources:utilities:massupdate:employee:intro}}
  
-Mass update Pay and State steps on all employees who are tied to a Salary tables. This will allow preliminary payroll data to be sent to Budget as a starting point. +Mass update Pay and State steps on all employees tied to a Salary table to allow preliminary payroll data to be sent to Budget as a starting point. 
  
-Step 14 a. Consider repeating this step to increment properly. Increment once for Pay Type 1 (professionals). Increment both the Pay and State Step for these employees. +A. Consider repeating this step to increment properly. Increment once for Pay Type 1 (professionals). Increment both the Pay and State Step for these employees. 
  
-b. On your next update, choose Pay Type 2. Only increment the Pay Step for these employees since they are not subject to Stat Min, making the State Step unnecessary. +B. On your next update, choose Pay Type 2. Only increment the Pay Step for these employees since they are not subject to Stat Min, making the State Step unnecessary. 
  
-c. If needed, repeat for Pay Type 3.+C. If needed, repeat for Pay Type 3.
  
 {{:general:nypayrollprocess_massupdate_employee_step13.jpg|Employee Tab}} {{:general:nypayrollprocess_massupdate_employee_step13.jpg|Employee Tab}}
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 </WRAP> </WRAP>
  
-Example of **Reset**: 
- 
-{{:general:nypayrollprocess_massupdate_employee_resetexample_step13.jpg|Reset Example 1}} 
- 
-{{:general:nypayrollprocess_massupdate_employee_resetexample2_step13.jpg|Reset Example 2}} 
  
 Example of **Increment**: Example of **Increment**:
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 {{:general:nypayrollprocess_massupdate_employee_incrementexample_step13.jpg|Increment Example}} {{:general:nypayrollprocess_massupdate_employee_incrementexample_step13.jpg|Increment Example}}
  
- 
-Example of **Modify**: 
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-{{:general:nypayrollprocess_massupdate_employee_modifyexample_step13.jpg|Modify Example}}  
- 
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-VCV The first run is to update the contract dates, but not increment any pay steps. Complete only the fields under **Modify**.  
-  * Under **Modify**, complete the applicable fields.  
-  * The **Area Code** and **Zip Code** are updated in both the current year and the next year. 
-  * In the **Prior Year Employment Date** field, type today's date in the MM-DD-YYYY format and select the pay frequency. This changes the contract dates for all employees, regardless of the date they came to work for the LEA. 
- 
-<WRAP Box>**Note**: The **Prior Year Employment Date** field uses the date in the **Latest Re-Employ 
-Date** field on the [[personnel:maintenance:employmentinfo|Personnel > Maintenance > Employment Info]]. If this date is blank or contains zeros, it uses the date in the **Original Emp. Date** field. If no date exists in either field, the employee is not updated. 
-</WRAP> 
  
 VCV The second run is for pay purposes to update all employees with one year of earned experience.  VCV The second run is for pay purposes to update all employees with one year of earned experience. 
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 VCV Click **Process**. A message is displayed indicating that the process was completed successfully. Or, click **Cancel** to return to the Mass Update page.  VCV Click **Process**. A message is displayed indicating that the process was completed successfully. Or, click **Cancel** to return to the Mass Update page. 
- 
-VCV Use the Extra Duty tab to change employee extra duty assignments that display on the Pay Info tab. 
- 
-VCV Run the [[personnel:reports:payrollinformationreports:employeeextradutyreport|Personnel > Reports > Payroll Information Reports > HRS6550 - Employee Extra Duty Report]] by code before performing the extra duty mass updates. Once you update your changes, run the HRS6550 report in the NYR frequency to verify that the changes are correct. 
  
  
general/quickview/nextyearpayroll/massupdatepayandstatesteps.1702414767.txt.gz · Last modified: 2023/12/12 20:59 by emoreno

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