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general:quickview:nextyearpayroll:step11b [2019/02/13 22:04] – created emorenogeneral:quickview:nextyearpayroll:step11b [2024/03/01 15:53] (current) – removed emoreno
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-**Human Resources > Utilities > Mass Update** 
  
-Use the Mass Update utility to update employee data in preparation for the new school year. This utility allows you to quickly and easily mass change data resulting in minimal manual changes to individual employee records with less possibility manual entry errors.  
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-**Important**: To avoid entering data in an incorrect pay frequency, be mindful of the payroll frequency to which you are logged on as you may be changing back and forth between the current year and next year pay frequencies for several months. 
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-[[humanresources:utilities:massupdate:deductions|Human Resources > Utilities > Mass Update > Deductions]] 
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-{{page>general:humanresources:utilities:massupdate:deductions:intro}} 
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-The Leave tab is disabled as leave is only updated in the current year.  
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-++++Employee tab|{{page>humanresources:utilities:massupdate:employee&inline}}++++ 
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-{{:general:quickview:nextyearpayroll:mass_update_employee.jpg|Employee Tab}} 
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-<WRAP Box> **Note**: Never use the **Reset**, **Increment**, and **Modify** options at the same time. 
-</WRAP> 
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-Example of **Reset**: 
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-{{:general:quickview:nextyearpayroll:mass_update_with_contract_dates.jpg|Reset Example 1}} 
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-{{:general:quickview:nextyearpayroll:mass_update_employee_1.jpg|Reset Example 2}} 
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-Example of **Increment**: 
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-{{:general:quickview:nextyearpayroll:mass_update_example_of_increment.jpg|Increment Example}} 
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-Example of **Modify**: 
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-{{:general:quickview:nextyearpayroll:mass_update_example_of_modify.jpg|Modify Example}}  
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-  * The first run is to update the contract dates, but not increment any pay steps. Complete only the fields under **Modify**.  
-    * Under **Modify**, complete the applicable fields.  
-    * The **Area Code** and **Zip Code** is updated in both the current year and next year.  
-    * In the **Prior Year Employment Date** field, type today's date in the MMDDYYYY format and select the pay frequency. This changes the contract dates for all employees, regardless of the date they came to work for the LEA. 
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-<WRAP Box>**Note**: The **Prior Year Employment Date** field uses the date in the **Latest Re-Employ 
-Date** field on the [[humanresources:maintenance:staffjobpaydata:employmentinfo|Human Resources > Maintenance > Staff Job/Pay Data > Employment Info]]. If this date is blank or contains zeros, it uses the date in the **Original Emp. Date** field. If no date exists in either field, the employee is not updated. 
-</WRAP> 
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-  * The second run is for pay purposes to update all employees with one year of earned experience.  
-    * In the **Prior Year Employment Date** field, enter a date in January (i.e., 01-XX-XXXX) that represents the maximum number of days required for the employee to have earned a pay step advance (e.g., 90 days).  
-    * This run does not include any employees hired after that date because they should not receive a step advance for pay purposes but consult your LEA's policy.  
-    * Under **Increment**, complete only the **Pay Step** and **State Step** fields. 
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-{{:general:quickview:nextyearpayroll:mass_update_second_run.jpg|Increment Example 2}} 
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-<color #ed1c24>**Caution**: Do not update any experience fields at this time. Experience should not be updated until after the service records have been extracted and saved. Once the service records are complete, you can update records in either the current year or the next year. It is important not to forget this step as it must be completed prior to PEIMS reporting in October.</color> 
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-Use the Extra Duty tab to change employee extra duty assignments that display on the Pay Info tab. 
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-Run the [[humanresources:reports:hrreports:payrollinformationreports:employeeextradutyreport|Human Resources > Reports > HR Reports > Payroll Information Reports > HRS6550 - Employee Extra Duty Report]] by code before performing the extra duty mass updates. Once you update your changes, run the HRS6550 report in the NYR frequency to verify that the changes are correct. 
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-++++Extra Duty tab|{{page>humanresources:utilities:massupdate:extraduty&inline}}++++ 
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-++++Job Code tab|{{page>humanresources:utilities:massupdate:jobcode&inline}}++++ 
general/quickview/nextyearpayroll/step11b.1550095459.txt.gz · Last modified: 2019/02/13 17:04 (external edit)

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