general:quickview:nextyearpayroll:step17
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| Both sides previous revisionPrevious revisionNext revision | Previous revision | ||
| general:quickview:nextyearpayroll:step17 [2020/02/24 15:16] – emoreno | general:quickview:nextyearpayroll:step17 [2024/03/01 15:58] (current) – emoreno | ||
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| - | [[humanresources: | + | =====Mass update salary calculations===== |
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| + | [[payroll: | ||
| Perform salary calculations if you are using salary tables. This tab is used to automatically calculate salaries for active employees (pay status 1) that are linked to the salary tables. You can quickly calculate salaries and automatically update important fields in the employee record. | Perform salary calculations if you are using salary tables. This tab is used to automatically calculate salaries for active employees (pay status 1) that are linked to the salary tables. You can quickly calculate salaries and automatically update important fields in the employee record. | ||
| - | {{:general:quickview: | + | {{:general:nypayrollprocess_massupdate_salarycalculation.jpg|Salary Calculation Tab}} |
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| + | <WRAP center round tip> | ||
| + | **TIP**: Salary calculations should not be done multiple times for an employee using the midpoint table. | ||
| + | </ | ||
| - | <color # | ||
| A report provides a listing of errors prior to completing the process. Clear all errors and perform the calculations as often as necessary. All errors should be cleared before continuing. If employee errors are encountered, | A report provides a listing of errors prior to completing the process. Clear all errors and perform the calculations as often as necessary. All errors should be cleared before continuing. If employee errors are encountered, | ||
| - | The system automatically uses the new contract amount and distributes it among the employees' | + | The system automatically uses the new contract amount and distributes it among the employees' |
| VCV The following fields must be completed on the Job Info tab for pay type 1, 2, and 3 employees: | VCV The following fields must be completed on the Job Info tab for pay type 1, 2, and 3 employees: | ||
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| * If the **State Step** field is populated on the Job Info tab, the amount from the state minimum salary table is entered in the **State Min Salary** field. | * If the **State Step** field is populated on the Job Info tab, the amount from the state minimum salary table is entered in the **State Min Salary** field. | ||
| - | <color #ed1c24>**Caution**: The **State Min Salary** field is calculated by multiplying either the **State Min Days** or the **# of Days Employed** by the appropriate daily rate from the state minimum salary table for all pay types that have state min. The** % Assigned** field in the **State Info** section on the Job Info tab is also considered in this calculation. The **State Min Salary** field should be checked closely and manually updated, if necessary, after performing salary calculations.</ | + | <WRAP center round alert> |
| + | **CAUTION**: The **State Min Salary** field is calculated by multiplying either the **State Min Days** or the **# of Days Employed** by the appropriate daily rate from the state minimum salary table for all pay types that have state min. The** % Assigned** field in the **State Info** section on the Job Info tab is also considered in this calculation. The **State Min Salary** field should be checked closely and manually updated, if necessary, after performing salary calculations. | ||
| + | </WRAP> | ||
| * If an employee has an extra duty account type G on the Pay Info tab, it is added to the **Total** field for the contract on the primary job. | * If an employee has an extra duty account type G on the Pay Info tab, it is added to the **Total** field for the contract on the primary job. | ||
| - | * If an employee has a business allowance account type T or B amount with remaining payments and/or an extra duty account type S amount with remaining payments and distribution codes totaling 100% exist in the master distribution record for the account type, the appropriate distribution records are updated. | + | * If an employee has a business allowance account type T or B amount with remaining payments and/or an extra duty account type S amount with remaining payments and distribution codes totaling 100% exists |
| - | * If the **# of Annual Payments** and **Contract Total** fields are greater than zero, the **Pay Rate** field is calculated by dividing the **Contract Total by the # of Annual Payments**. If the **# of Annual Payments** and/or **Contract Total** | + | * If the **# of Annual Payments** and **Contract Total** fields are greater than zero, the **Pay Rate** field is calculated by dividing the **Contract Total by the # of Annual Payments**. If the **# of Annual Payments** and/or **Contract Total** |
| - | * If the **# of Days Empld** and **Contract Total** fields are greater than zero, the **Daily Rate of Pay** field is calculated by dividing the **Contract Total** by the **# of Days Employed**. If the **# of Days Employed** and/or **Contract Total** | + | * If the **# of Days Empld** and **Contract Total** fields are greater than zero, the **Daily Rate of Pay** field is calculated by dividing the **Contract Total** by the **# of Days Employed**. If the **# of Days Employed** and/or **Contract Total** |
| * Other fields that are updated on the Job Info tab are: | * Other fields that are updated on the Job Info tab are: | ||
| * Accrual Rate - If the accrual code exists and the **# of Days Empld** and **Contract Total** fields are greater than zero, the **Accrual Rate** field is calculated by dividing the **Contract Total** by the **# of Days Employed**. The amount is rounded to three decimal places. | * Accrual Rate - If the accrual code exists and the **# of Days Empld** and **Contract Total** fields are greater than zero, the **Accrual Rate** field is calculated by dividing the **Contract Total** by the **# of Days Employed**. The amount is rounded to three decimal places. | ||
| * Contract Total and Balance | * Contract Total and Balance | ||
| * Pay type 3 employee salaries are calculated based on the hourly/ | * Pay type 3 employee salaries are calculated based on the hourly/ | ||
| - | * When using the hourly/ | + | * When using the hourly/ |
| - | * When using the midpoint salary schedule, calculations are based on the **Midpoint** field x the **Amount** field from the salary table x the **# of Days Employed** field from the Job Info tab. The resulting amount populates the **Estimated Annual Salary** field on the Employment | + | * When using the midpoint salary schedule, calculations are based on the **Midpoint** field x the **Amount** field from the salary table x the **# of Days Employed** field from the Job Info tab. The resulting amount populates the **Contract Total** and **Balance** fields |
| - | * If the **# of Days Employed** field is not populated, the **Estimated Annual Salary** field is not calculated. | + | * If the **# of Days Employed** field is not populated, the **Contract Total** and **Balance** fields are not calculated. |
| - | * If not performing mass salary calculations for hourly employees, manually | + | * If not performing mass salary calculations for hourly employees, manually update the **Contract Total** on the Job Info tab and distribution information. This salary information is extracted to Budget and used for PEIMS reporting. |
| * On the Job Info tab, there is a **Calculate** button, salary calculations can be done for an individual rather than doing salary calculations in Mass Update for groups of employees. The **Calculate** button on the Job Info tab will render the same results as doing the Mass Update salary calculations. | * On the Job Info tab, there is a **Calculate** button, salary calculations can be done for an individual rather than doing salary calculations in Mass Update for groups of employees. The **Calculate** button on the Job Info tab will render the same results as doing the Mass Update salary calculations. | ||
| - | * The **Automatically Compute** fields on the District HR Options page assists | + | * The **Automatically Compute** fields on the District HR Options page assist |
| [[general: | [[general: | ||
| - | {{:general:quickview: | + | {{:general:nypayrollprocess_midpointcalculationexamples.jpg|Midpoint Calculation Examples}} |
general/quickview/nextyearpayroll/step17.1582557411.txt.gz · Last modified: 2020/02/24 10:16 (external edit)