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Human Resources > Next Year > Copy CYR Staff to NYR

Log on to the current payroll frequency.

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Copy the employees from the current year payroll to the next year payroll. If you have multiple pay frequencies, complete this task in all frequencies.

Reminder: Be aware of where the budget is in terms of the fiscal year.

Additional information

Under Pay Status, select Active to copy only active employees.

In the Pay Type field, select E Exclude Substitute.

Under Options:

• It is recommended to select Include Employees with Termination Date to copy employees with a termination date on the Maintenance > Staff Job/Pay Info > Employment Info tab.
• Do not select Inactivate Records when Creating NY Tables.
• In the Next Year's Funding Code field, type the fiscal year to be used when updating the distribution account code fiscal year in the next year employee master distribution records. Leave blank if the distribution account code fiscal year in the next year employee master distribution record is to remain the same as the current fiscal year until the next year budget is in place. Then, use the Mass Update utility to update to the correct fiscal year.
• It is recommended that the Number of Remaining Deductions is left blank to copy deductions with the number of remaining deductions as they exist in the current payroll frequency.
  • Use the Human Resources > Reports > HR Reports > Personnel Reports > HRS1250 - Employee Data Listing report to verify the deduction information. Run the report with only the Include Reports parameter set to Deductions.
  • In addition, a user created report can be created to only include deduction information. It can be sorted by deduction code and remaining payments.