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general:quickview:nextyearpayroll:step5

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general:quickview:nextyearpayroll:step5 [2021/01/25 18:39] – emorenogeneral:quickview:nextyearpayroll:step5 [2025/03/17 15:04] (current) – emoreno
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-=====Update school calendar=====+=====Create calendars=====
  
 [[personnel:tables:workdaycalendars:schoolcalendar|Personnel > Tables > Workday Calendars > School Calendar]] [[personnel:tables:workdaycalendars:schoolcalendar|Personnel > Tables > Workday Calendars > School Calendar]]
  
-Only complete this step if it is applicable to your LEA. **All LEA's must create a TR calendar**.+Only complete this step if it is applicable to your LEA. **All LEAs must create a TR calendar**. 
  
 {{:general:nypayrollprocess_trcalendar.jpg|TR Calendar}} {{:general:nypayrollprocess_trcalendar.jpg|TR Calendar}}
  
  
-Create school calendars to accommodate the varied number of days employees work at the LEA. The calendar is used on the [[payroll:maintenance:staffjobpaydata:jobinfo|Payroll > Maintenance > Staff Job/Pay Data > Job Info]] tab to calculate the **Number of Days Employed** field if the beginning and ending contract dates are entered. +Create school calendars to accommodate the varied number of days employees work at the LEA. The calendar is used on the [[payroll:maintenance:staffjobpaydata:jobinfo|Payroll > Maintenance > Staff Job/Pay Data > Job Info]] tab to calculate the **Number of Days Employed** field if the beginning and ending contract dates are entered. Additionally,   
 +using a calendar can provide an easier way to manage payoffs and verify your accrual days. 
 + 
 +<WRAP box> 
 +**Notes**:  
 +  * Calendars tied to a numeric frequency (e.g., 6) are used for current year. 
 +  * Calendars tied to an alpha frequency (e.g., F) are used for next year. Use the spyglass to create or edit calendars as needed. 
 +  * You can copy calendars that begin in the same month. **Example**: If you create the 10-month calendar beginning in August for teachers for 187 days, you can copy the calendar to the Food Service and Bus Driving calendar codes, and then edit them to reflect the differences such as begin dates and holidays. 
 +</WRAP>
  
 VCV Create calendars with the same calendar code as the current year to avoid having to update the calendar code on the individual employee's job info record.  VCV Create calendars with the same calendar code as the current year to avoid having to update the calendar code on the individual employee's job info record. 
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 {{:general:nypayrollprocess_schoolcalendar_187day.jpg|School Calendar}} {{:general:nypayrollprocess_schoolcalendar_187day.jpg|School Calendar}}
  
 +<WRAP center round tip>
 **It is recommended** that you build the calendar with the greatest number of days worked first, and then use the Copy School Calendar tab to build other calendars by making modifications to the original.  **It is recommended** that you build the calendar with the greatest number of days worked first, and then use the Copy School Calendar tab to build other calendars by making modifications to the original. 
 +</WRAP>
 +
  
  
 <WRAP center round important> <WRAP center round important>
 +
 +**IMPORTANT:**
   * For TRS purposes, a TR calendar with a calendar code of **TR** must be created for all available workdays beginning 09/01. (**TIP**: If 9/01 falls on a weekend day, select the first working day of the month.) The TR calendar is used to populate the number of days worked on the RP report for employees who are not assigned to a school calendar   * For TRS purposes, a TR calendar with a calendar code of **TR** must be created for all available workdays beginning 09/01. (**TIP**: If 9/01 falls on a weekend day, select the first working day of the month.) The TR calendar is used to populate the number of days worked on the RP report for employees who are not assigned to a school calendar
-  * For TRS purposes, all TRS retirees' contract days must begin on the first day of the month and end on the last day of the month.   +  * For TRS purposes, ASCENDER submits retirees' contract days one month at a time. This allows maintenance on the reporting of half time or full time from month to month on retirees.
 </WRAP> </WRAP>
  
  
-[[payroll:tables:accrualcalendars:accrualcalendar|Payroll > Tables > Accrual Calendars > Accrual Calendar]]  
  
-{{:general:nypayrollprocess_accrualcalendar_step5.jpg|Accrual Calendar Tab}} 
- 
-Create accrual calendars to accommodate the varied number of days employees work at the LEA. The calendar is used on the [[payroll:maintenance:staffjobpaydata:jobinfo|Payroll > Maintenance > Staff Job/Pay Data > Job Info]] tab to calculate the **Accrual Rate** when the calendar code is entered in the **Accrual Info** section.  
- 
-VCV Verify that the calendar code reflects the actual number of days the employee will work for the new school year; otherwise, the salary amount that should accrue over the school year will be incorrect.  
- 
-  * You can use the school calendar created in the previous step to get the actual workdays by month. 
-  * If you have not set up a budget for the 2021-2022 school year, you can only enter pay dates through the 2021 calendar year. If the Budget is set up for the 2021-2022 school year, you can enter 2022 pay dates in these fields. 
- 
-<WRAP Box>**Note**: This table can be updated after the move to current. All pay dates should be entered even if zero days are accrued (e.g., summer months). 
-</WRAP> 
general/quickview/nextyearpayroll/step5.1611599993.txt.gz · Last modified: 2021/01/25 13:39 (external edit)

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