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general:rollbalances_runoutofbalance_step2 [2023/05/05 14:41] – emorenogeneral:rollbalances_runoutofbalance_step2 [2025/06/23 16:50] (current) – emoreno
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 =====Correct out-of-balances===== =====Correct out-of-balances=====
  
-<color #ed1c24>**Log on to file ID 3**.</color>+<color #ed1c24>**Log on to file ID 5**.</color>
  
 [[finance:utilities:oobcorrection|Finance > Utilities > Out of Balance Correction]] [[finance:utilities:oobcorrection|Finance > Utilities > Out of Balance Correction]]
  
-After the opening balances have been posted in file ID 3, correct any out-of-balance occurrences. If there are no out-of-balance occurrences, continue to the next step.+After the opening balances have been posted in file ID 5, correct any out-of-balance occurrences. If there are no out-of-balance occurrences, continue to the next step.
  
  
-<WRAP round intro>This utility is used to view and correct any out-of-balance accounts in the end-of-month (EOM), current, and next accounting periods.</WRAP>+<WRAP round intro>This utility is designed to locate out-of-balance accounts in the End-of-Month (EOM), current, and next accounting periods. 
  
 +If out-of-balance accounts exist, the [[finance:reports:financereports:journalschecksdetailledgers:batchprocessbalanceerrorlisting|FIN1600 - Batch Process Balance Error Listing Report]] is displayed with a list of the accounts. These out-of-balance situations may have been inadvertently caused by the system (e.g., missed transactions in the End-of-Month (EOM)). After processing the utility, the totals are recalculated and corrected in the general ledger. 
 +
 +**IMPORTANT**: The utility will not correct a true out-of-balance entry where a Fund Total is displayed in the General Ledger; those still need to be submitted for correction. 
 +</WRAP>
  
 The ASCENDER processing logo is displayed upon accessing the page indicating that the program is searching for any out-of-balance accounts in the EOM, current, and next accounting periods.  The ASCENDER processing logo is displayed upon accessing the page indicating that the program is searching for any out-of-balance accounts in the EOM, current, and next accounting periods. 
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 {{:general:fin_eoy_step_10_batch_process_error_listing.png|Batch Process Balance error Listing}} {{:general:fin_eoy_step_10_batch_process_error_listing.png|Batch Process Balance error Listing}}
  
-  * Click **Process** to balance the accounts. +  * Click **Process** to recalculate the totals and correct out-of-balances in the general ledger.  
   * Click **Cancel** to cancel the process.    * Click **Cancel** to cancel the process. 
  
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 {{indexmenu_n>17}} {{indexmenu_n>17}}
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general/rollbalances_runoutofbalance_step2.1683297713.txt.gz · Last modified: 2023/05/05 14:41 by emoreno

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