Payroll > Payroll Processing > EFT Processing > Create EFT File
Use this tab to create an electronic fund transfer (EFT) file to process employee direct deposit.
Note: All fields on the Payroll > Tables > Bank Codes > EFT tab must be populated. Otherwise, the create EFT file process cannot be performed.
| Field | Description |
|---|---|
| Payrun | During a regular or supplemental payroll run, a check stub is produced for each employee participating in the direct deposit process if the Print Voided Checks field is selected on the Run Payroll page at the time payroll is processed. The actual check portion of the payroll check is voided. With the EFT payrun, the system creates the file as well as a direct deposit report indicating all of the information included on the EFT file for the employee. The report also includes the total net pay and the total number of employees included in the report. |
❏ If Payrun is selected, the last four pay dates are displayed in the table. Select a payroll for the EFT file being created.
❏ Click Create EFT File. An Export dialog box is displayed.
❏ Under Save as type, select Text or CSV.
❏ Click Export to export the file. Otherwise, click Cancel to cancel the creation of the file and return to the Create EFT page. If you click Export, the following options are available:
- Click Open to open the file.
- Click Save to save the file. A Save As dialog box is displayed.
- In the Save in field, click
to navigate to the appropriate folder. - In the File name field, the file name is set to payeft_mmddyyyy.txt for a payrun file and prenote_mmddyyyy.txt for a prenote file. You can type a different name for the file.
- Click Save. Otherwise, click Cancel to close the Save As dialog box without saving the file.
- Click Cancel to not save the file and return to the Create EFT page.
If the EFT file was successful, a message indicating that the EFT file was created successfully is displayed.
If errors were encountered between voided and issued check amounts, an Error Listing Report is displayed.
Notes:
- The employee number or social security number will be included in EFT file based on the option selected in the Use Emp Nbr or SSN in EFT File field on the Payroll > Tables > District HR Options page.
- After a prenote EFT file has been created, the PreNote field is cleared on the Payroll > Maintenance > Staff Job/Pay Data > Pay Info tab.