| | Step |
| 1. | Verify payroll frequency. |
| 2. | Verify pay dates. |
| 3. | Add or update employee information. |
| 4. | (If applicable) Create and send prenote file. |
| 5. | Report new hires to the Office of the Attorney General of Texas. |
| 6. | Import or manually enter employee and substitute leave. |
| 7. | Import or manually enter hours/pay transmittals. |
| 8. | Verify all transactions. |
| 9. | Verify retiree surcharges (only pay during months retiree physically works). |
| 10. | Run the Contract Variance report. |
| 11. | If your LEA accrues, run the Payroll Accrual Variance report. |
| 12. | Run preliminary payroll calculations to verify data. |
| 13. | Reconcile all deductions to bills and add/modify deductions as needed. |
| 14. | Run final payroll calculations. |
| 15. | Create and submit EFT file. |
| 16. | Distribute printed payroll checks and/or send Wage & Earnings Statements. |
| 17. | (If applicable) Create positive pay file. |
| 18. | Create general journal. |
| 19. | Interface general journal to Finance. |
| 20. | (If applicable) Transfer funds to payroll clearing bank account. |
| 21. | Process deduction checks. |
| 22. | Perform wire transfers and post payments in ASCENDER. |
| 23. | Submit tax payments and post payments in ASCENDER. |
| 24. | (If applicable) Upload third-party administrator files. |
