The ED20 Demographic record is used to report an employee's demographic information. An ED20 record must be submitted for all new employees including employees who were previously terminated and rehired. This does not apply to retirees. The ED20 record is submitted to TRS at the beginning of a new school year and each month for new employees.
Note: If an ED20 record has been submitted and corrections are required, submit an ED25 (Demo Adj) record the following month. Do not send both an ED20 and an ED25 record for the same employee in the same month.
❏ Under Demo Information, the employee's demographic information is automatically populated from the employee's demographic record. Update the fields as needed.
| Staff ID/SSN | Type the employee's nine-digit social security number. |
|---|---|
| DOB | Type the employee's date of birth in the MM-DD-YYYY format. |
| Gender | Click  to select the employee's gender. |
| Name | Type the employee's last, first, and middle name. |
| Generation | Click to select the employee's generation code. |
❏ Under Address:
| Nbr | Type the street number for the mailing address of the employee. The field can be a maximum of eight characters. |
|---|---|
| Street/P.O. Box | Type the street name or post office box number for the mailing address of the employee. The field can be a maximum of 30 characters. |
| Apt | Type the apartment number for the mailing address of the employee. The field can be a maximum of seven characters. |
| City | Type the city name for the mailing address of the employee. The field can be a maximum of 20 characters. |
| State | Click to select a state for the mailing address of the employee. |
| Zip | Type the five-digit zip code for the mailing address of the employee. |
| +4 | Type the additional four digits of the zip code. |
| Province | Type the province of the employee's address. This field is only necessary for foreign addresses. |
| Country | Click  to select the country of the employee's address. The Demographic Address Country lookup is displayed.In the Search field, begin typing the country name or code to narrow the search. Select the country code. The lookup is closed and the Country field is populated with the selected code. Otherwise, click Cancel to close the lookup without selecting a country code. This field is only necessary for foreign addresses. |
| Postal Code | Type the postal code for the employee's address. This field is only necessary for foreign addresses. |
❏ Under Contact Info:
| Phone Nbr | Type the employee's 10-digit phone number. |
|---|---|
| Work E-mail | Type the employee's work e-mail address. The field can be a maximum of 100 characters. |