The ED45 record is used to adjust an employee's previously submitted and TRS-accepted ED40 record.
Note: All Original fields must be completed and at least one New field.
The Emp Nbr, Staff ID/SSN, Name, DOB, and Gender fields are displayed and cannot be changed.
❏ Under New Position:
| Field | Description |
|---|---|
| TRS Membership Eligibility | Select if the employee is eligible for TRS. |
| ERS Retiree Health Elig | Select if the employee is a member of the Employees Retirement System of Texas (ERS). |
| FTE Hrs | Type only corrections to the number of hours per week that the employee must work to be considered full-time in their primary position. The number should be between 30-40. |
| Hrly Pay Rate | This field is required if the Pay Unit field is set to Hourly. Type only corrections to the employee's hourly pay rate. |
| TRS Position Code | Click  to select the employee's corrected position code.
• 01 - Professional staff |
| Employment Type | Click to select the employee's corrected employment type code.
• F - Half-Time or more |
| Pay Unit/Salary Flag | Click to select whether the employee's corrected pay is salary or hourly. If Hourly is selected, the Hrly Pay Rate field is required. |
❏ Under Original Position:
| Field | Description |
|---|---|
| TRS Membership Eligibility | Select if the employee is eligible for TRS. |
| ERS Retiree Health Elig | Select if the employee is a member of the Employees Retirement System of Texas (ERS). |
| FTE Hrs | Type the originally submitted number of hours per week that the employee must work to be considered full-time in their primary position. The number should be between 30-40. |
| Hrly Pay Rate | This field is required if the Pay Unit field is set to Hourly. Type the employee's originally submitted hourly pay rate. |
| TRS Position Code | Click to select the employee's corrected position code.
• 01 - Professional staff |
| Employment Type | Click to select the employee's originally submitted employment type code.
• F - Half-Time or more |
| Pay Unit/Salary Flag | Click to select whether the employee's originally submitted pay is salary or hourly. If Hourly is selected, the Hrly Pay Rate field is required. |
❏ Under New Contract:
| Employment Start Date | Type the employee's corrected most recent employment start date in the MM-DD-YYYYformat. |
|---|---|
| Contract Begin Date | Type the corrected date that the contract began in the MM-DD-YYYY format. |
| Contract End Date | Type the corrected date that the contract ends in the MM-DD-YYYY format. |
| RE Pays Social Security | Click to select a corrected response to indicate if social security is paid by the reporting entity.
• Y - Yes |
| Non-Standard Work Week | Select if the employee is currently working a non-standard work week. A non-standard work week occurs when the employee is regularly scheduled to work fewer than five days per week. |
❏ Under Original Contract:
| Employment Start Date | Type the employee's originally submitted employment start date in the MM-DD-YYYY format. |
|---|---|
| Contract Begin Date | Type the originally submitted date that the contract began in the MM-DD-YYYY format. |
| Contract End Date | Type the originally submitted date that the contract ends in the MM-DD-YYYY format. |
| RE Pays Social Security | Click to select the originally submitted response to indicate if social security is paid by the reporting entity.
• Y - Yes |
| Non-Standard Work Week | Select if the employee is currently working a non-standard work week. A non-standard work week occurs when the employee is regularly scheduled to work fewer than five days per week. |
❏ Under Adjustment:
| Reason Code |
Click
A - End/Add Contract/Position Record - If selected, all New Position and Contract fields that are required on the ED40 are required. If the FTE Hours and Hourly Pay Rate fields are blank, the values are reset to 0 and 0.00 when the record is saved unless they are required based on the Pay Units/Salary Flag. |
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