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humanresources:maintenance:pmissupplementhistory
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PMIS Supplement History - HRS6135
Human Resources > Maintenance > PMIS Supplement History
This page is used to view historical records of data changed on the Maintenance > Supplement Admin or Maintenance > Supplement Modify pages. Since each change made to a supplement position management record creates a new historical record, many records may exist for an employee. Since this data serves as a historical record, the data should not be altered.
Retrieve a historical supplement position record:
| Field | Description |
|---|---|
| Position Number |
Begin typing a position number, a drop-down list of corresponding data is displayed. Select a position number from the list. The field can be a maximum of 13 characters. Leading zeros are not required. However, if alphanumeric values are entered, the field is not zero-filled.
If the position number is not known, click |
| Position Description |
Begin typing a position description, a drop-down list of corresponding data is displayed. Select a position description from the list.
If the position description is not known, click |
Click Retrieve. The associated billet information is displayed.
| Billet Number | Type the billet number used to identify the various positions within the position number. The field can be a maximum of five digits. Leading zeros are not required. |
|---|
Click Retrieve to display the position history information. The grid displays the following information for the selected employee:
- Billet
- Sch YR
- Update Date
- Description
- Orig Type
- Begin/End
- Freq
- Emp Nbr
- Name
Click Add Position to add position history. A dialog box with three tabs (Position Record, Distribution, and Date) is displayed.
On the Position Record tab under Occupant, the following fields can be modified unless the billet number is 00000.
| Emp Nbr | Type the employee number, or click  to select an employee from the Employees list. |
|---|---|
| Emp Name | Type the employee name. |
| Amount | Type the supplement amount. |
| Remaining Payments | Type the number of payments remaining to be made to the employee during the current contract period. This is a required field. |
| Nbr Extra Day | Type the actual number of days the employee worked. |
| Attached to Position | Type the name of the position attached to the selected supplement position, or click to select one from the list. |
| Billet | Type the billet number of the position attached to the selected supplement position. The field can be a maximum of five characters. |
| Emp Nbr/Name | This field is display only. |
Under Position:
| Primary Job | Select if this is the primary job for the employee. An employee may only have one primary job. |
|---|---|
| Pay Grade | Type the code for the pay grade. The field can be a maximum of three characters. |
| Pay Step | Type the code for the salary level within the indicated pay grade. The field can be a maximum of two characters. |
| Schedule | Select the local subschedule of the employee’s pay grade and step. |
| Begin Date | Type the beginning date for the calendar selected in the MMDDYYYY format. |
| End Date | Type the ending date for the calendar selected in the MMDDYYYY format. |
| Payoff Date | Type the date on which the employee's contract is paid off in the MMDDYYYY format. When this date and the pay date match, contract payoff occurs. |
| Days Off | Type the number of days the employee was scheduled to work but did not. The number will be deducted from actual days. |
| Hrly/Dly Rate | Type the hourly or daily rate for the position displayed. |
| Salary | Indicates the annual salary amount for the pay grade, pay step, maximum days, and local schedule indicated. |
| Rem. Payments | Type the number of payments remaining. |
| Percent of Year | Select to calculate the supplemental pay amount for the new school year flat-rate stipends. |
On the Distribution tab:
For a new historical transaction, the distribution information is not required.
Click +Add to add a row.
| Activity Code | Click  to select an activity code. |
|---|---|
| Account Code | Type the account code. As you type the data, a drop-down list of corresponding data is displayed. Select an account code from the list. |
| Grant Code | This field is display only. |
| Workers' Comp | This field is display only. |
| Expense 373 | Select to include the distribution amount in the above state base (ASB) distribution for TRS. If the field is not selected, the amount is not used for distribution of the ASB amount on the TRS 373 Report. |
| Employer Contribution | Select if the distribution should be included as an employer insurance contribution. The field in only available when account type G is selected. |
| Percent | Type the distribution percentage. |
| Amount | This field is display only. |
On the Date tab:
| Date Filled | Automatically populated with the date the position was filled, or you can type a date in MMDDYYYY format. For a new position, the field is automatically populated with the current date. |
|---|---|
| Date Authorized | Automatically populated with the date the position was authorized, or you can type a date in MMDDYYYY format. For a new position, the field is automatically populated with the current date. |
| Date Entered | Automatically populated with the date the position was entered in the system, or you can type a date in MMDDYYYY format. For a new position, the field is automatically populated with the current date. |
| Date Vacated | Indicates the date the position was vacated. |
| Vacated Reason | Indicates why the position was vacated. Click to change the reason. |
Click Save.
Other functions and features:
humanresources/maintenance/pmissupplementhistory.1511909407.txt.gz · Last modified: 2017/11/28 17:50 (external edit)