Approve CIP Transaction - HRS3500

Payroll > Maintenance > Approve CIP Transaction

This page allows you to approve or reject Change in Position (CIP) updates initiated by Position Management for new or existing employee records. If a CIP transaction is approved, the master payroll records are updated with the new data.

Approve a CIP transaction:

Field	Description
Employee Number	Type an employee number, if known. As you type the data, a drop-down list of corresponding data is displayed. Select an employee and click Retrieve. Or, click to perform a search in the Employees directory. Type data in one or more of the search fields. Click Search. A list of data that matches the search criteria is displayed. Select an employee name from the list. Otherwise, click Cancel.

Field

Description

Employee Number

Type an employee number, if known. As you type the data, a drop-down list of corresponding data is displayed. Select an employee and click Retrieve. Or, click to perform a search in the Employees directory.

Type data in one or more of the search fields.
Click Search. A list of data that matches the search criteria is displayed.
Select an employee name from the list. Otherwise, click Cancel.

The grid displays the following information for each CIP transaction:

Position Type
Position Number
Position Description
Billet
Sch YR
Job Code
Begin Date
End Date
Status

Date Reviewed	Type the date the transaction was reviewed by a payroll user in MMDDYYYY format, and then click Mark Reviewed. Once you click Mark Reviewed, both fields become display only.

CIP Notes	Type any notes related to the change in position.

❏ Click to display the detailed information for each CIP transaction.

Under Occupant, the fields are display only and indicate the occupant details for the selected employee and position.
Under Distributions, the fields are display only and indicate the account distribution details for the position.

❏ Click Approve to approve the CIP transaction, which will update the employee's master records, create an extra duty transaction, and delete the rollback record.

Note: If the employee has multiple type B supplements or multiple type T supplements, they must have the same number of remaining payments.

❏ Click Skip to continue to the next CIP transaction without approving or rejecting it. The Skip button is only available if there is more than one transaction to approve.

❏ Click Reject to disapprove the CIP transaction.