Mass Delete - HRS3300
Payroll > Maintenance > Hours/Pay Transmittals > Mass Delete
This tab is used to select and delete multiple rows of employee transmittal records that were created on the other tabs of the Hours/Pay Transmittals page. Only unprocessed transmittal records may be deleted regardless if the pay date has been processed or not.
Mass delete transmittals:
❏ Under Tab Selection, select from the following options:
- Reg Hours - fields display as entered on the Reg Hours tab.
- Abs Ded - fields display as entered on the Abs Ded tab.
- Ovtm Hours - fields display as entered on the Ovtm Hours tab.
- Cd Abs Ded - fields display as entered on the Cd Abs Ded tab.
- Extra Duties - fields display as entered on the Extra Duties tab.
Note: If an extra duty transmittal was created as a result of employee substitute leave, the substitute leave record will also be deleted with the extra duty transmittal. If the employee leave transmittal has not been processed, the leave transmittal will also be deleted. If the substitute leave transmittal involves multiple accounts for one leave transmittal, then all of the extra duty transmittals associated with the leave transmittal must be selected for deletion. If all transmittals are not selected, an error report is generated, and the errant transmittals are not deleted. By deleting these records, the information will no longer be available for the Employee Substitute Report.
- Non-TRS - fields display as entered on the Non-TRS tab.
- Add'l Ded - fields display as entered on the Add'l Ded tab.
- Ded Refund - fields display as entered on the Ded Refund tab.
- System Adjust - fields display as entered on the System Adjust tab.
❏ Under Delete By, select from the following options:
| Pay Date | Select to delete unprocessed transmittals by pay date. |
|---|---|
| Emp Nbr | Select to delete unprocessed transmittals by employee number. |
❏ Under Retrieval Options, the fields display based on the Delete By option selected.
If Pay Date is selected in the Delete By section:
| Pay Date - From | Click  to select a from pay date. The field only displays all pay dates where unprocessed transmittals exist (regardless if the pay date has been processed or not). The field is optional. |
|---|---|
| To | Click field to select a to pay date. The field only displays all pay dates where unprocessed transmittals exist (regardless if the pay date has been processed or not). The field is optional. |
❏ Click Retrieve. All employees with the selected transmittal type for the pay date are displayed in the grid under Mass Delete Data.
❏ Select the Delete checkbox on each employee transmittal row for the mass delete process. Use one of the following methods to select a group of employees:
- To select multiple rows when the employees are consecutive, select an employee to start at, and then press and hold SHIFT while selecting an employee to end the selection process.
- To select multiple rows when the employees are not consecutive, select an employee number, and then select other individual employee numbers from different parts of the listing.
- Click Select All to select the Delete checkbox for each employee.
- Click Unselect All to clear the Delete checkbox for each employee.
❏ Click Save to save the changes.
❏ Click Execute to display the Mass Delete Transmittals preview report.
If errors are encountered, an error report is displayed. Review the report.
❏ Click Process to delete the selected transmittals.
A message displays indicating that the mass delete was successful. Click OK to close the pop-up window.
❏ Click Cancel to return to the Mass Delete tab without updating the selected leave transmittals.