Mass Update/Delete - HRS5600

Payroll > Payroll Processing > Deduction Checks > Mass Update/Delete

This tab is used to perform either mass updates or deletes of existing liability deduction transactions.

The Mass Update function allows you to update account codes and vendors for all unprocessed transactions, regardless of pay dates. Updates can be by deduction code, account code, and/or vendor. If data is entered in the From Acct or From Vendor fields, data is also required in the To Acct or To Vendor fields.

The Mass Delete function can be performed on either unprocessed checks, processed checks, or both. At least one of the two delete options must be selected.

Mass update/delete deduction checks:

❏ Under Method, select one of the following options:

Field	Description
Mass Update	In the Deduct Code field, click to select a deduction code from the list of existing unprocessed liability check transactions. If a deduction code is selected, account codes and/or vendor changes are applied to unprocessed liability checks with the selected deduction code only. If a deduction code is not selected, the account codes and/or vendor changes are applied to all unprocessed liability check transaction deduction codes that match the from account code and/or vendor selected. In the From Acct field, click to select an account code from the list of existing unprocessed liability check transactions. If a deduction code is selected above, account code updates only apply to deductions with that code. If data is entered in the From Acct field, data is also required in the To Acct field. In the From Vendor field, click to select a vendor from the list of existing unprocessed liability check transactions. If a deduction code is selected above, vendor updates only apply to deductions with that code. If data is entered in the From Vendor field, data is also required in the To Vendor field.
Mass Delete	When processed transactions are deleted, the associated check transactions will no longer be available on the bank reconciliation page. In the From Pay Date field, click to select a pay date from the list of existing liability transactions. This is a required field. In the To Pay Date field, click to select a pay date from the list of existing liability transactions. This is a required field. Select Delete Unprocessed Checks, Delete Processed Checks, or both. At least one of the two delete option checkboxes must be selected.

Field

Description

Mass Update

In the Deduct Code field, click

to select a deduction code from the list of existing unprocessed liability check transactions.

If a deduction code is selected, account codes and/or vendor changes are applied to unprocessed liability checks with the selected deduction code only.

If a deduction code is not selected, the account codes and/or vendor changes are applied to all unprocessed liability check transaction deduction codes that match the from account code and/or vendor selected.

In the From Acct field, click

to select an account code from the list of existing unprocessed liability check transactions.

If a deduction code is selected above, account code updates only apply to deductions with that code.

If data is entered in the From Acct field, data is also required in the To Acct field.

In the From Vendor field, click

to select a vendor from the list of existing unprocessed liability check transactions.

If a deduction code is selected above, vendor updates only apply to deductions with that code.

If data is entered in the From Vendor field, data is also required in the To Vendor field.

Mass Delete

When processed transactions are deleted, the associated check transactions will no longer be available on the bank reconciliation page.

In the From Pay Date field, click

to select a pay date from the list of existing liability transactions. This is a required field.

In the To Pay Date field, click

to select a pay date from the list of existing liability transactions. This is a required field.

Select Delete Unprocessed Checks, Delete Processed Checks, or both.

At least one of the two delete option checkboxes must be selected.

❏ Click Execute. A message is displayed indicating that you are about to update or delete a number of records (depending on the option selected) and asks if you want to continue.

Click Yes to continue processing the update or delete function. A message is displayed when the process is completed. Click OK.
Click No to cancel the update or delete. You are returned to the Mass Update/Delete tab.

If the parameters selected do not meet the record criteria (e.g., transactions do not exist for the account code and vendor selected), an error message is displayed.

❏ Click OK to return to the Mass Update/Delete tab without processing any updates or deletes.