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payroll:payrollprocessing:deductionchecks:transactionmaintenance

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payroll:payrollprocessing:deductionchecks:transactionmaintenance [2020/04/01 19:17] – created emorenopayroll:payrollprocessing:deductionchecks:transactionmaintenance [2022/10/03 20:13] (current) – emoreno
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 <div #message></div> <div #message></div>
  
-//**Human Resources > Payroll Processing > Deduction Checks > Transaction Maintenance**//+//**Payroll > Payroll Processing > Deduction Checks > Transaction Maintenance**//
  
 <WRAP round intro>This tab is used to modify individual deduction transactions. The grid on the Transaction Maintenance tab is populated when Create on the Create Transactions tab is selected. You can change the deduction transaction for an individual or a group of codes from this tab. The Transaction Maintenance tab allows you to modify transactions before creating deduction checks and posting to the general ledger. Transactions that are disabled have already had checks issued and cannot be updated. <WRAP round intro>This tab is used to modify individual deduction transactions. The grid on the Transaction Maintenance tab is populated when Create on the Create Transactions tab is selected. You can change the deduction transaction for an individual or a group of codes from this tab. The Transaction Maintenance tab allows you to modify transactions before creating deduction checks and posting to the general ledger. Transactions that are disabled have already had checks issued and cannot be updated.
  
-**Note**:  When performing a check void or check issue, if deduction checks have already been extracted for the pay date, transactions are inserted into the deduction liability check table for the pay date. See Check Void and Check Issue for more information.+**Note**:  When performing a check void or check issue, if deduction checks have already been extracted for the pay date, transactions are inserted into the deduction liability check table for the pay date. See Check Void and check Issue for more information.\\  \\  If a deduction check has already been posted for the pay date and is voided using the check void process in Finance, then transactions are inserted into the transaction maintenance table in Payroll for the pay date. You can make changes and re-issue the check. Or, if a replacement check is not necessary, you can delete the transactions from the transaction maintenance table in Payroll.   
 </WRAP> </WRAP>
  
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 ^To Pay Date|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the ending pay date.| ^To Pay Date|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the ending pay date.|
 ^Unpaid Chks Only|Selected by default, to limit the selected records to liability checks that have not been paid. To view all records, clear **Unpaid Chks Only**.| ^Unpaid Chks Only|Selected by default, to limit the selected records to liability checks that have not been paid. To view all records, clear **Unpaid Chks Only**.|
-^Include Cleared Chks|Select to include cleared checks in transaction maintenance; leave blank to not include cleared checks. This field is disabled if **Unpaid Chks Only** is selected.|+^Include Cleared Chks|This checkbox is disabled if **Unpaid Chks Only** is selected.\\  \\  If the selected range of transactions includes deductions that were paid with a check and this field is selected, then the transactions that have been processed through bank reconciliation are included with the **Check Cleared** checkbox selected.|
    
-Click **Retrieve**. The system populates a grid with data for the selected vendor by pay date, and fields display in the free-form area at the bottom of the tab. Data can be entered in the free-form area.+VCV Click **Retrieve**. The system populates a grid with data for the selected vendor by pay date, and fields display in the free-form area at the bottom of the tab. Data can be entered in the free-form area.
    
-To add a row, click **+Add**.+VCV Click **+Add** to add a row.
    
 ^Frequency|Type the current or a new pay frequency.| ^Frequency|Type the current or a new pay frequency.|
 ^Pay Date|Type the pay date in the MMDDYYYY format for this transaction.| ^Pay Date|Type the pay date in the MMDDYYYY format for this transaction.|
 ^Vendor Name/Sort Key|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the new or revised vendor name to be used for the check.| ^Vendor Name/Sort Key|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the new or revised vendor name to be used for the check.|
-^Vendor Nbr|Type the vendor number, or click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the new or revised vendor number to be used for the check. As you type the data, a drop-down list of corresponding data is displayed. Select the desired vendor number.|+^Vendor Nbr|Type the vendor number, or click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the new or revised vendor number to be used for the check. As you type the data, a drop-down list of corresponding data is displayed. Select a vendor number.|
 ^Employee Nbr|Type specific employee number for this transaction. As you type the data, a drop-down list of corresponding data is displayed. Select the employee name.| ^Employee Nbr|Type specific employee number for this transaction. As you type the data, a drop-down list of corresponding data is displayed. Select the employee name.|
 ^Deduct Code|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the code used for this deduction transaction.| ^Deduct Code|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the code used for this deduction transaction.|
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   * **Check Cleared**   * **Check Cleared**
  
-Click **Save** to save the changes.+VCV Click **Save**.
  
-Click {{:images:mag_edit.gif|Spyglass Icon}} to view additional information for a row.+VCV Click {{:images:mag_edit.png?16|Spyglass Icon}} to view additional information for a row.
  
-Click **Print**. A print options dialog box is displayed with the following options:+VCV Click **Print**. A print options dialog box is displayed with the following options:
    
   * **Detail Deduct Checks** - prints a detailed listing of all transfer checks.   * **Detail Deduct Checks** - prints a detailed listing of all transfer checks.
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   * **Page Break by Ded Cd/Vendor** - must be used in conjunction with at least one of the above options (Detail Deduct Checks or Deduct Check Trans) in order to generate the report.   * **Page Break by Ded Cd/Vendor** - must be used in conjunction with at least one of the above options (Detail Deduct Checks or Deduct Check Trans) in order to generate the report.
    
-Select an option(s), and then click **OK** to view a copy of the report. Otherwise, click **Cancel**.  +VCV Select your option(s) and click **OK** to view a copy of the report. [[general:printreport|Review the report.]] Otherwise, click **Cancel**.   
  
-[[general:printreport|Review the report.]] 
  
  
payroll/payrollprocessing/deductionchecks/transactionmaintenance.1585768631.txt.gz · Last modified: 2020/04/01 14:17 (external edit)

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