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payroll:payrollprocessing:trsprocessing:payrollhistory
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Payroll History
Payroll > Payroll Processing > TRS Processing > Payroll History
This tab is used to make changes to an employee's payroll history data. The saved extra duty table and employee payroll history data can be retrieved for a selected TRS reporting month and year. If the extra duty table values and/or the employee's payroll history data is updated, the TRS processing reports can be recreated using the Payroll > Payroll Processing > TRS Processing > Extract tab.
Records are created and/or updated each time a payroll run is posted.
Modify a record:
| Field | Description |
|---|---|
| TRS Month | This field defaults to the current TRS reporting month. Click  to select the TRS reporting month for which you want to retrieve data. This is a required field. |
| TRS Year | This field defaults to the current reporting TRS year. Click to select the TRS reporting year for which you want to retrieve data. This is a required field. |
❏ Click Retrieve.
The Extra Duty section is collapsed by default.
❏ Click Extra Duty to expand the section. This section allows you to change how extra duty is reported for a TRS reporting period.
- The extra duty code table for the selected TRS Month and TRS Year is displayed.
- Only S-type extra duties are displayed.
| Field | Description |
|---|---|
| Extra Duty Code | The extra duty code and description from the Payroll > Tables > Salaries > Extra Duty tab for the selected TRS reporting month and year is displayed. |
| Expense 373 | Select if the extra duty code is eligible for the expense 373 state minimum expenditure. Otherwise, leave blank. If an employee is paid using the specified extra duty code, Expense 373 is selected, a TRS Position Code is not selected, and the employee is subject to state minimum, then the extra duty amount is included in the TRS 373 calculations using the TRS position code of the employee's primary job. If a TRS Position Code is selected on this page, it is used for reporting the pay associated with the extra duty code. If Expense 373 is selected and the TRS Position Code is 01, 02, or 05, then the amount is included in the TRS 373 calculations where applicable. If Expense 373 is not selected for an extra duty code but the TRS Position Code is 01, 02, or 05, then the pay associated to the extra duty code is not included in the TRS 373 calculations; however, it is included in the Public Education Employer Contribution calculations. Example: A teacher teaching summer school is paid using an extra duty stipend, Expense 373 should not be selected in the Payroll History extra duty table and the appropriate TRS Position Code (03, 04, 07, or 9) should be selected. |
| TRS Position Code |
Click
• 01 - Professional staff |
The Employee History Information section is expanded by default.
❏ Click Employee History Information to collapse the section. This section allows you to change how an employee's payroll history is reported for a TRS reporting period.
The Employee History Information section is expanded by default.
❏ Click Employee History Information to collapse the section. This section allows you to change how an employee's payroll history is reported for a TRS reporting period.
❏ Click Save. Use the Payroll > Payroll Processing > TRS Processing > Extract tab to recreate the TRS processing reports.
Other functions and features:
| Retrieve |
The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost. |
|---|---|
| Errors |
The Errors button is displayed at the top of the page if any errors are encountered. In addition, the tab name is displayed in red to indicate the tab on which the error occurred and a TRS Processing pop-up window opens with a list of the encountered error(s). Click X to close the pop-up window and correct the errors. |
payroll/payrollprocessing/trsprocessing/payrollhistory.1589488505.txt.gz · Last modified: 2020/05/14 15:35 (external edit)