Purge

Payroll > Payroll Processing > TRS Processing > Purge

This tab is used to purge (delete) data from TRS reporting tables.

Purge data:

The TRS Month and TRS Year fields are disabled on this tab.

Field	Description
From Date (MM-YYYY)	Type the beginning month and year in the MM-YYYY format of the TRS tables to be purged.
To Date (MM-YYYY)	Type the ending month and year in the MM-YYYY format of the TRS tables to be purged.

Notes:

If a date is not entered in both the From Date (MM-YYYY) and the To Date (MM-YYYY) fields, then all of the selected records are purged for all months that are currently in the system.
If a date is entered in the From Date (MM-YYYY) field but not in the To Date (MM-YYYY) field, then all of the selected records are purged from the entered month through the current month.
If a date is not entered in the From Date (MM-YYYY) field but is entered in the To Date (MM-YYYY) field, then all of the selected records are purged from the beginning month in the system through the entered date.
If a date is entered in both the From Date (MM-YYYY) and To Date (MM-YYYY) fields, then all of the selected records are purged for all the months within the date range.

The following list of TRS tables is displayed.

ED20 Demographic
ED25 Demographic Adj
ED40 Contract & Position
ED45 Contract & Position Adj
ED90 Termination
RP20 Regular Payroll
RP25 Regular Payroll Adj
ER20 Employment of Retirees
ER25 Add Adj
ER27 Edit Adj

❏ Select the tables that you want to purge. You can select individual tables (check boxes) or select the top check box to select all tables (check boxes).

❏ Click Execute. The Purge Data pop-up window is displayed with a list of the selected tables and the number of records to be purged.

Click Yes to purge the selected data. A message is displayed indicating that the delete was successful.
Click No to cancel the purge process and return to the Purge tab.