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payroll:tables:districthroptions

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payroll:tables:districthroptions [2020/10/15 20:06] – emorenopayroll:tables:districthroptions [2024/08/06 19:48] (current) – emoreno
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 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
-^TRS District ID|Type the four-digit district identification number.| +^TRS District ID|Type the four-digit LEA identification number.| 
-^Federal ID Number (EIN)|The federal ID number from the District Finance Options page in the Finance is displayed.|+^Federal ID Number (EIN)|The federal ID number from the District Finance Options page in Finance is displayed.|
 ^Payroll Clearing Fund/Year|This field is automatically populated with the payroll clearing fund/year selected on the Finance > Tables > District Finance Options > Clearing Fund Maintenance tab. If not, click {{:images:dropdown.gif|Drop-down Arrow}} to select the fund/fiscal year (e.g., 163/9) for the current year to be used as the clearing fund/fiscal year when interfacing to Finance.| ^Payroll Clearing Fund/Year|This field is automatically populated with the payroll clearing fund/year selected on the Finance > Tables > District Finance Options > Clearing Fund Maintenance tab. If not, click {{:images:dropdown.gif|Drop-down Arrow}} to select the fund/fiscal year (e.g., 163/9) for the current year to be used as the clearing fund/fiscal year when interfacing to Finance.|
 ^TWC District ID|Type the nine-digit identification number assigned by the Texas Workforce Commission.| ^TWC District ID|Type the nine-digit identification number assigned by the Texas Workforce Commission.|
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 ^Leave Code for State Sick|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the two-digit code used to charge an employee's absence to state sick leave. State sick leave is leave earned and accumulated prior to 1997. Leave transmittals for this leave type may affect service record days employed.| ^Leave Code for State Sick|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the two-digit code used to charge an employee's absence to state sick leave. State sick leave is leave earned and accumulated prior to 1997. Leave transmittals for this leave type may affect service record days employed.|
 ^Leave Code for State Personal|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the two-digit code used to charge an employee's absence to state personal leave. State personal leave is leave earned and accumulated by the employee since 1997. Leave transmittals for this leave type may affect service record days employed.| ^Leave Code for State Personal|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the two-digit code used to charge an employee's absence to state personal leave. State personal leave is leave earned and accumulated by the employee since 1997. Leave transmittals for this leave type may affect service record days employed.|
-^Update Actual Hours From Payroll Processing|Select to use actual hour data from the pay transmittals during the Human Resources > Payroll Processing > Run Payroll process to update/insert records in the Actual Hours table that is used for TRS processing. This field is selected by default. \\  \\  **Example**: If actual hours are added to the employee’s pay transmittal, then during the payroll processing, the Pre-Post Actual Hours Worked Report displays the actual hours worked from the pay transmittal. After running payroll, use the [[payroll:maintenance:actualhoursworked |Payroll > Maintenance > Actual Hours Worked]] page to verify that the actual hours worked data was updated for each applicable employee.\\  \\  If not selected, you must either use the [[payroll:utilities:importactualhoursworked|Payroll > Utilities > Import Actual Hours Worked]] page to import the actual hours from a file or manually enter the data on the [[payroll:maintenance:actualhoursworked |Payroll > Maintenance > Actual Hours Worked]] page.| +^Update Actual Hours From Payroll Processing|Select to use actual hour data from the pay transmittals during the [[payroll:payrollprocessing:runpayroll|Payroll > Payroll Processing > Run Payroll]] process to update/insert records in the Actual Hours table that is used for TRS processing. This field is selected by default. If selected, the Payroll > Payroll Processing > Run Payroll > Pre-Post Reports > HRS2700 - Actual Hours Worked report uses data from the transmittals.\\  \\  If not selected, you must either use the [[payroll:utilities:importactualhoursworked|Payroll > Utilities > Import Actual Hours Worked]] page to import the actual hours from a file or manually enter the data on the [[payroll:maintenance:actualhoursworked|Payroll > Maintenance > Actual Hours Worked]] page.| 
-^Calculate Accrual Salaries|Select to have the system calculate accrued salaries. If the field is not selected, salaries are not accrued.|+^Calculate Accrual Salaries|Select to have the system calculate accruals during payroll runs. If not selected, accruals are not calculated during payroll runs.\\  \\  This option is not used for EOY Accrual Processing. EOY Accruals use job codes and contract begin dates in the calculations. |
 ^Check Amount - Alpha|Select to spell the check amount on all payroll checks. If the field is not selected, the system uses a numerical value for the check amount on all payroll checks.| ^Check Amount - Alpha|Select to spell the check amount on all payroll checks. If the field is not selected, the system uses a numerical value for the check amount on all payroll checks.|
 ^Summarize Benefits Interface|{{page>general:summarizebenefitsinterface}}| ^Summarize Benefits Interface|{{page>general:summarizebenefitsinterface}}|
 ^Supplemental Tax Rate|Type the percent to apply for supplemental income.| ^Supplemental Tax Rate|Type the percent to apply for supplemental income.|
-^Standard Hours per Workday|Type the standard number of hours the district requires that hourly employees work.|+^Standard Hours per Workday|Type the standard number of hours the LEA requires that hourly employees work.|
 ^Max Gross Amt for District|{{page>general:maxgrossamtfordistrict}}| ^Max Gross Amt for District|{{page>general:maxgrossamtfordistrict}}|
 ^Auto Assign Employee Number|Select to have the system assign new employee numbers automatically. If the field is not selected, the user must enter the new employee numbers manually.| ^Auto Assign Employee Number|Select to have the system assign new employee numbers automatically. If the field is not selected, the user must enter the new employee numbers manually.|
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 ^School Year for PEIMS Codes|{{page>general:schoolyearforpeimscodes}}| ^School Year for PEIMS Codes|{{page>general:schoolyearforpeimscodes}}|
 ^Use Emp Nbr or SSN in EFT File|Click {{:images:dropdown.gif|Drop-down Arrow}}  to select whether the employee number or the social security number should be included in the EFT file. By default, the field is set to //E - Employee Nbr//.| ^Use Emp Nbr or SSN in EFT File|Click {{:images:dropdown.gif|Drop-down Arrow}}  to select whether the employee number or the social security number should be included in the EFT file. By default, the field is set to //E - Employee Nbr//.|
-^Set Demo Alpha Fields to Uppercase|Select to set the employee’s **Legal** and **Former Name** (**First**, **Middle**, **Last**, and **Maiden**) and **Address** fields to uppercase when a new employee demographic record is created or an existing record is updated on the Human Resources > Maintenance > Staff Demo > Demographic Information tab. | +^Set Demo Alpha Fields to Uppercase|Select to set the employee’s **Legal** and **Former Name** (**First**, **Middle**, **Last**, and **Maiden**) and **Address** fields to uppercase when a new employee demographic record is created or an existing record is updated on the Personnel > Maintenance > Staff Demo > Demographic Information tab. | 
  
 {{page>general:automaticallycompute}} {{page>general:automaticallycompute}}
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 ^Payroll 4, Payroll 5, and Payroll 6|Type the first pay date for each of the three pay frequency fields in the MM-DD-YYYY format. Once the pay date is entered, it should not be changed until the next school year. The date entered here should be representative of a payroll that will actually be processed, whether supplemental or regular. If a date is entered and no payroll is actually posted using that date, the system will have difficulty identifying when the new school year began. This could affect how data is handled in the new school year.| ^Payroll 4, Payroll 5, and Payroll 6|Type the first pay date for each of the three pay frequency fields in the MM-DD-YYYY format. Once the pay date is entered, it should not be changed until the next school year. The date entered here should be representative of a payroll that will actually be processed, whether supplemental or regular. If a date is entered and no payroll is actually posted using that date, the system will have difficulty identifying when the new school year began. This could affect how data is handled in the new school year.|
  
-++++Additional first pay date notes | {{page>general:firstpaydateofschoolyear&inline}} ++++  /*Inline folded include*/+++++Additional first pay date notes | {{page>general:firstpaydateofschoolyear&inline}} ++++  
  
  
payroll/tables/districthroptions.1602792391.txt.gz · Last modified: 2020/10/15 15:06 (external edit)

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