Extract Deduction Codes - HRS7920
Payroll > Utilities > Extract Deduction Codes
This utility is used to create an Insurance Deduction report of all employees for use by a third-party insurance administrator. The report displays the employee number, name, deduction codes, cafeteria flag, refund flag, and deduction amounts by pay date.
Extract deduction codes:
| Field | Description |
|---|---|
| Frequency | This field is display only and reflects the payroll frequency to which the user is logged on (e.g., 6-Monthly CYR). |
| From date | Type the beginning date of the deduction code extract, or click  to select a date from the list. |
| To date | Type the ending date of the deduction code extract, or click to select a date from the list. |
❏ Click Execute to execute the process. A preview of the P.C.A. File Edit report is displayed. Review the report.
❏ Click Process to proceed. A dialog box is displayed. Save the file on your computer or network.
- In the File name field, the file name is set to dbcccddd_mmddyyyy.txt, where cccddd is the county-district number and mmddyyyy is the current date. You can type a different name for the file.
- Click Save. Otherwise, click Cancel to close the Save As dialog box without saving the file.
A message is displayed indicating that the Extract Deduction Codes process completed successfully. Click OK.
❏ Click Cancel to return to the Extract Deduction Codes page without extracting the data.