Merge Payroll Transaction Files - HRS7950
Payroll > Utilities > Merge Payroll Transaction Files
This utility is used to import and merge the new format transaction files into ASCENDER payroll transaction and leave accounting tables. This option should only be run once for each pay period.
Merge timecard transaction files:
❏ Under Import, select either of the transmittal files to be imported. The program imports only one type of data each time the merge utility is run.
| Data Transmittal | Select to import the payroll transmittal data. Payroll Transmittal File Record Layout |
|---|---|
| Leave Transmittal | Select to import the leave transmittal data. Leave transactions with an inactive leave type or absence reason code are not imported. Payroll Leave Transmittal File Record Layout |
| Pay Date | Click  to select the pay date for which the data will be used. |
| Import Path | Perform one of the following functions: Type the drive and folder name from where to import the files: (Drive):\timetrn#.txt (where # equals the payroll frequency the user is logged on to) if Data Transmittal is selected. (Drive):\timelev#.txt (where # equals the payroll frequency the user is logged on to) if Leave Transmittal is selected. |
❏ Click Browse. A pop-window is displayed.
- Click Choose File. Locate and select the file on your computer or network. Click Open to select the file, or click Cancel to close the dialog box without processing.
- Click Submit to accept the file name and return to the Merge Payroll Transaction Files page. Or, click Cancel to return without selecting the file.
If you type or select a file name other than either of the file names above, the system displays an error message prompting you to select a different file.
❏ Under Overtime/Supplemental Hours Preference, select either of the job type hours files to be imported. The program imports only one type of job hours each time the merge utility is run.
| Primary Job | Select to import the primary job hours. If the employee has multiple jobs and this option is selected, only the job marked as primary on the Job Info tab is updated. |
|---|---|
| All Jobs | Select to import the hours for all jobs. |
❏ Click Execute to start the import function.
If the message “No errors encountered in import file” is displayed, a blank report is displayed and you can click Process.
If the message “Errors encountered. Records in error were not imported” is displayed, click OK. The error report is displayed. Review the report.
- If you click Cancel, no records are imported, and you can correct the errors and merge them again.
- If you click Process, the import proceeds but the records on the error report are not updated and you must update appropriately.
A message is displayed indicating that process was completed successfully. Click OK.