ED45 (Contract and Position Adjustment) - HRS3900

Payroll > Utilities > TRS Maintenance > Employee Data (ED) > ED40 (Contr and Pos)

Field	Description
TRS Month	Click to select a TRS month for which you want to retrieve data. This is a required field.
TRS Year	Type the calendar year in the YYYY format for which you want to retrieve data. This is a required field.

❏ Click Retrieve. The selected information is displayed.

❏ Click Directory to search for an employee.

❏ Click to view additional details for a row in the free-form area.

• The Emp Nbr, Staff ID/SSN, Name, DOB, and Gender fields are display only for saved records.
• You can edit the data fields in the free-form area.

❏ Click +Add to add another row. A new row is added with the cursor in the Emp Nbr field. In the Emp Nbr field of the free-form area, type or select an employee number, and then press TAB. Data associated with the employee number is displayed. You can edit and save the data. If an employee is selected from the Directory, a new row is added. If multiple rows are selected from the Directory, all of the employees are added as new rows in the grid area.

❏ Under New Position:

Field	Description
TRS Membership Eligibility	Select if the employee is eligible for TRS.
ERS Retiree Health Elig	Select if the employee is a member of the Employees Retirement System of Texas (ERS).
FTE Hrs	Type only corrections to the number of hours per week that the employee must work to be considered full-time in their primary position. The number should be between 30-40.
Hrly Pay Rate	This field is required if the Pay Unit field is set to Hourly. Type only corrections to the employee's hourly pay rate.
TRS Position Code	Click to select the employee's corrected position code. 01 - Professional staff 02 - Teacher, librarian 03 - Support staff 04 - Bus driver 05 - FT nurse/Counselor 06 - Peace Officers 07 - Food service worker 09 - Summer School
Employment Type	Click to select the employee's corrected employment type code. F - Half-Time or more M - Temporary P - Less than Half-time S - Substitute
Pay Unit/Salary Flag	Click to select whether the employee's corrected pay is salary or hourly. If Hourly is selected, the Hrly Pay Rate field is required.

❏ Under Original Position:

Field	Description
TRS Membership Eligibility	Select if the employee is eligible for TRS.
ERS Retiree Health Elig	Select if the employee is a member of the Employees Retirement System of Texas (ERS).
FTE Hrs	Type the originally submitted number of hours per week that the employee must work to be considered full-time in their primary position. The number should be between 30-40.
Hrly Pay Rate	This field is required if the Pay Unit field is set to Hourly. Type the employee's originally submitted hourly pay rate.
TRS Position Code	Click to select the employee's new position code. 01 - Professional staff 02 - Teacher, librarian 03 - Support staff 04 - Bus driver 05 - FT nurse/Counselor 06 - Peace Officers 07 - Food service worker 09 - Summer School
Employment Type	Click to select the employee's originally submitted employment type code. F - Half-Time or more M - Temporary P - Less than Half-time S - Substitute
Pay Unit/Salary Flag	Click to select whether the employee's originally submitted pay is salary or hourly. If Hourly is selected, the Hrly Pay Rate field is required.

❏ Under Adjustment:

Reason Code	Click to select the reason for the adjustment. E - Edit N - End Contract/Position Record D - Delete

❏ Under New Contract:

Employment Start Date	Type the employee's corrected most recent employment start date in the MMDDYYYY format.
Contract Begin Date	Type the corrected date that the contract began in the MMDDYYYY format.
Contract End Date	Type the corrected date that the contract ends in the MMDDYYYY format.
RE Pays Social Security	Click to select a corrected response to indicate if social security is paid by the reporting entity. Y - Yes M - Medicare Only N - No
Non-Standard Work Week	Select if the employee is currently working a non-standard work week. A non-standard work week occurs when the employee is regularly scheduled to work fewer than five days per week.

❏ Under Original Contract:

Employment Start Date	Type the employee's originally submitted employment start date in the MMDDYYYY format.
Contract Begin Date	Type the originally submitted date that the contract began in the MMDDYYYY format.
Contract End Date	Type the originally submitted date that the contract ends in the MMDDYYYY format.
RE Pays Social Security	Click to select the originally submitted response to indicate if social security is paid by the reporting entity. Y - Yes M - Medicare Only N - No
Non-Standard Work Week	Select if the employee is currently working a non-standard work week. A non-standard work week occurs when the employee is regularly scheduled to work fewer than five days per week.

❏ Click Save.