HRS1250 - Employee Data Listing
Personnel > Reports > Personnel Reports > Employee Data Listing
The report is a detailed listing of employee pay and contract information including leave information.
If the calendar year is greater than 2013, the non-TRS nontax business allowance and non-TRS nontax nonpay business allowance amounts are not included in the taxable gross calculations.
| Parameter | Parameter Description |
|---|---|
| Sort by Alpha (A), Pay Campus (C), Primary Campus (P) | A - Sort the report alphabetically. C - Sort the report by pay campus. P - Sort the report by primary campus. This is a required field. |
| Include Reports (Select From List) | Type a Y or an N to include or exclude specific reports (Federal EEOC Report, Employee Detail Report, Employee Exclusion Report, EEOC Form 168A Report, Create EEOC File) separating each of the five reports with a comma and no space (e.g., Y,Y,N,N,N). Or, click  to include reports. This is a required field. |
| Include SSN on Report? (Y/N) | Y - Include the employee's social security number on the report. N - Do not include the employee's social security number on the report. This is a required field. |
| Include Number of Days Employed / in Contract on Report? (Y/N) | Y - Include the employee's number of days employed (or in contract) on the report. N - Do not include the employee's number of days employed (or in contract) on the report. This is a required field. |
| From Last Name (3 letters) | Type the first three-characters of the employee's last name, or leave blank to use all last names and not indicate a starting range. |
| To Last Name (3 letters) | Type the first three-characters of the employee's last name, or leave blank to use all last names and not indicate an ending range. |
| Pay Status Active (A), Inactive (I), or blank for ALL | A - Print active employees only. I - Print inactive employees only. Blank - Print both active and inactive employees. |
| Pay Type 1-4, or blank for ALL | 1-4 - Include employees with a specific pay type (e.g., 1) on the report. Blank - Include all employees on the report. |
| Select Pay Campus(es), or blank for ALL | Type the three-digit campus ID number, including all leading zeros and separating multiple campus ID numbers with a comma (e.g., 001, 098). Or, click to search for pay campuses. Otherwise, leave blank to use all campus ID numbers. |
| Select Primary Campus(es), or blank for ALL | Type the three-digit campus ID number, including all leading zeros and separating multiple campus ID numbers with a comma (e.g., 001, 098). Or, click to search for primary campuses. Otherwise, leave blank to use all campus ID numbers. |
| Select Extract ID(s), or blank for ALL | Type the extract ID, separating multiple extract IDs with a comma (e.g., GO, BUS). Or, click to search for extract IDs. Otherwise, leave blank to use all extract IDs. |
| Select Employee(s), or blank for ALL | Type the employee number separating multiple employee numbers with a comma. Or, click to search for employees. Otherwise, leave blank to use all employee numbers. |
| E-mail Subject | Type the subject of the e-mail message that will be sent. |
| E-mail Message | Type the e-mail message that will be sent. |
| From Pay Date (MMDDYYYY), or blank for ALL | Type the from pay date in the MMDDYYYY format, or leave blank to use all from dates. |
| To Pay Date (MMDDYYYY), or blank for ALL | Type the to pay date in the MMDDYYYY format, or leave blank to use all to dates. |
| Select Frequency | Type the one-digit pay frequency. Or, click to select a pay frequency. This is a required field. |