Copy School Calendar - HRS2700
Personnel > Tables > Workday Calendars > Copy School Calendar
This tab allows you to reuse a previously created calendar.
Copy a school calendar:
❏ Under Calendar Info:
| Field | Description |
|---|---|
| Frequency | Click  to select the pay frequency that you wish to copy. Only pay frequencies that have calendars are available in the drop-down list. CYR and NYR pay frequencies are included. |
| Calendar Code | Click to select the calendar that you wish to copy. When you select a calendar code, the calendar information for the pay frequency is displayed below. Verify that this is the calendar you want to use. |
The calendar information for a specific pay frequency is displayed. Pay frequencies that have established calendar options are displayed on the right side of the page. Pay frequencies for these calendars are denoted by a checkbox.
- A pay frequency with a checkbox outlined in red has a calendar already. If you select this pay frequency, the existing calendar is overwritten.
- A pay frequency with a plain checkbox has district options set up but no calendar.
- A pay frequency with no checkbox has no district options set up for the frequency.
❏ Click +Add.
| Calendar Code | Type the two-character, locally assigned code (e.g., 01, A1) for the calendar. |
|---|---|
| Calendar Description | Type the description for the calendar (e.g., Administration, Bus Drivers). The field can be a maximum of 20 characters. |
❏ Select the payroll frequency to which you want to copy the calendar.
Note: To copy an existing calendar from one pay frequency to another pay frequency within the same year (current or next), you do not need to insert a new row for the same calendar code. Select the frequency checkbox to which the calendar should be copied. The new Calendar Code and Calendar Description fields are disabled. The Freq field is cleared and a checkbox outlined in red is displayed for each pay frequency with a valid calendar.
❏ Click Save.
Other functions and features:
| Reset |
Click to reset all previously selected options to the default. |
|---|