School Calendar - HRS2700
Personnel > Tables > Workday Calendars > School Calendar
This tab is used to create calendars to be used in automatically calculating the number of days employees will work when the contract begin and end dates are entered on the Staff Job/Pay Data > Job Info tab. The calendar displays the employee workdays, the start of school, in-service sessions, and holidays for the entire school year.
When creating a new calendar, all days between the begin and end dates, except the weekend dates that are defaulted to red, are assumed to be workdays. Days that are selected as holidays are deducted from the workdays, and in-service days are displayed separately from workdays. The number of workdays and the in-service days represents the total number of days employed. When creating school calendars for the first time, create the longest calendar (260 workdays) first, and then copy that calendar to create and modify subsequent calendars.
A list of all CYR and NYR calendars is displayed.
Set up the school calendar:
❏ Click 
on a specific row to view an existing calendar.
❏ Click +Add to add a row.
| Field | Description |
|---|---|
| Frequency | Type the one-character current or next year pay frequency. |
| Calendar Code | Type the two-character, locally assigned code (e.g., 01) for the calendar. |
| Calendar Description | Type the description for the calendar (e.g., Administration, Bus Drivers). The field can be a maximum of 20 characters. |
| Actual Workdays | Displays the actual workdays and is automatically populated. |
❏ Click Save.
| Start Year | Type the starting calendar year in the YYYY format. |
|---|---|
| Start Month | Type the starting calendar month in the MM format (e.g., 07 for July). |
❏ Click Set Calendar to display the calendar. The calendar is rearranged to begin with the entered starting month.
❏ In the first month of the calendar, select the first day of school on the calendar. Then, under Legend, click Begin Date. The day on the calendar changes to the Begin Date legend color.
- Under Workdays By Month, the current total of workdays for each month is displayed. The first month of the legend corresponds with the first month of the school calendar.
- Under Day Count, the current total of each type of day (e.g., Holiday) is added to the calendar.
- Select holidays, in-service days, and workday exceptions for the appropriate months in the school year. The Workdays By Month and Day Count sections are updated accordingly.
- In the last month of the calendar, select the end date, which represents the last working day for that calendar.
❏ Click Save.
Other functions and features:
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Click to view an existing calendar. |
|---|---|
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Click to print calendar data. The following Workday Calendar selections are displayed: In the drop down, select a calendar code to be included.
Specific School Calendar - prints only the tab page currently open.
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