Responsibility - HRS3400
Personnel > Utilities > Mass Update > Responsibility
This utility is used to mass update employee responsibility data by copying data from one school year to another. Responsibility data may be updated for a number of employees at a single time or by an individual employee number. Responsibility records with an end date are not included in the process.
Mass update responsibility data:
❏ Under Parameters, select the appropriate parameters for the employees whose responsibility data is to be updated.
TIP: Prior to processing a mass update, capture a screenshot of the parameters used for future reference.
| Field | Description |
|---|---|
| Pay Status | This field defaults to Both to include both active and inactive groups in the process. |
| Payroll Freq | This field defaults to All to include all pay frequencies in the process. |
| Extract ID | Click  to select a locally assigned extract ID used for grouping employees. The ID is used to tag employee records for a batch process (e.g., copy or extract). Each employee must have the Extract ID set in the Employment Info tab before they can be selected using this function. |
| Employee Nbr | If you want to update data for only one employee, type the employee number, if known. If the employee number is not known or multiple employees are needed, click  to select employees. |
❏ Under Copy, in the School Year field:
| From | Type the school year from which you want to copy responsibility records in the YYYY format. |
|---|---|
| To | Type the school to which you want to copy responsibility records in the YYYY format. |
❏ Click Execute to execute the process. A preview report is displayed. The report only lists available responsibilities to be copied based on the set parameters. Duplicates are not allowed. Review the report.
❏ Click Process to proceed.
A message is displayed indicating that the process was completed successfully.
❏ Click Cancel to return to the Mass Update page. A message is displayed indicating that the process was canceled.