Non-Comp Position Changes - HRS6140

Position Management > Maintenance > PMIS Change in Position > Non-Comp Position Changes

This tab is used to change the position and/or the account codes designated to an employee without changing the compensation amounts.

When a non-compensation position change transaction is approved, the job code for each position must be the same. If the job accrues, the user will be expected to perform the accrual variance process to adjust any accrual amounts.

CIP Report Notes

Create a non-compensation position change transaction record:

Field	Description
Pay Frequency	Click to select a pay frequency.
Employee	Begin typing the employee name or number. As you type the data, a drop-down list of corresponding data is displayed. Select an employee, and click Retrieve. Or, click to perform a search in the Employees directory. Type data in one or more of the search fields. Click Search. A list of data that matches the search criteria is displayed. Select an employee name from the list. Otherwise, click Cancel.

Field

Description

Pay Frequency

Click

to select a pay frequency.

Employee

Begin typing the employee name or number. As you type the data, a drop-down list of corresponding data is displayed. Select an employee, and click Retrieve. Or, click

to perform a search in the Employees directory.

Type data in one or more of the search fields.

Click Search. A list of data that matches the search criteria is displayed.

Select an employee name from the list. Otherwise, click Cancel.

❏ Under Current Positions, the following information is displayed for the employee's current position(s):

Position Number
Position Description
Billet Sch YR
Job Code
Status

❏ Complete the following information for the change:

Effective Dt	Type the effective date of the change in compensation in the MM-DD-YYYY format.
Action Reason	Click to select the reason for the change in compensation.
TRS Status	This field is display only and indicates the employee's status in regard to TRS deposit calculations. The field is populated based on the employee's payroll record.

❏ Click to display the occupant and distribution detail information. The bottom section of the page displays the following fields for each position:

❏ Under Occupant Information, type the Effective Date of the change and update the following fields as needed:

Change to Pos Nbr
Billet Nbr

The following fields are display-only and cannot be changed:

Ignore Pct of Day for Salary Calcs
Ignore Pct of Yr for Salary Calcs
Job Code
Primary Job
Percent Day Employed
Percent Year Employed
Pay Concept
Pay Grade
State Step
Begin Date
End Date
Payoff Date
Max Days
Days Off
Nbr Days Employed
Hours Per Day
Hourly/Daily Rate
Actual Salary
Remaining Payments
Primary Campus
Dept
Calendar Code
TRS Member Pos
Incr Pay Step
Exclude Days for TEA

❏ Under Distribution Information, update the applicable fields as needed:

Click +Add to add a new row.

Activity Code
Account Code
Grant Code
Workers' Comp
Expense 373
Employer Contribution
Percent
Amount
Dup Acct

❏ Click Next. Review the changes.

❏ Click Execute to execute the changes.

Other functions and features:

Back	Click to go back a page.
Cancel	Click to cancel the process and return to the main page.